I want desktop alerts for messages that are sorted to folders.

[Guest]

The default for Outlook 2003 is to give a desktop alert only when new items
land in the inbox. I have a lot of rules set up to filter mail into various
folders, and because these messages don't land in the inbox, they don't
prompt a desktop alert. How can I configure Outlook to give a desktop alert
in those cases?

(What's the least kludge-y way? I thought about changing all my rules to
write copies of mail to folders so the original still lands in the inbox, but
that creates a mail management headache.)

Thanks!

 

[Brian Tillman]

OdaNobunagaShallRiseAgain

The default for Outlook 2003 is to give a desktop alert only when new
items land in the inbox. I have a lot of rules set up to filter mail
into various folders, and because these messages don't land in the
inbox, they don't prompt a desktop alert. How can I configure Outlook
to give a desktop alert in those cases?

Actually, Outlook 2003 prior to SP1 did behave that way, as did Outlooks
prior to that. SP1 changed the behavior to what you see because so many
people complained. Instead of making it a configurable option, Microsoft
changed it for everyone.

(What's the least kludge-y way? I thought about changing all my rules
to write copies of mail to folders so the original still lands in the
inbox, but that creates a mail management headache.)

Add the alert to the rule that moved the message. It's one of the available
actions.

 

[Guest]

Thanks Brian,

That helps, but I have about 50 rules. Is there any way to do some kind of
universal change? Actually I tried this once by adding my whole address book
to the "when message is received from..." line and then asking for a desktop
alert as the action, but the Exchange server said that rule was illegal
(don't know why). Is there another way?

Thanks again,
Dan

 

[Brian Tillman]

OdaNobunagaShallRiseAgain

That helps, but I have about 50 rules. Is there any way to do some
kind of universal change?

Not that I'm aware.