How to NOT restart numbering???

[Guest]

I seem to have the opposite problem of most folks who post--I reuse a
document, pasting new information halfway down a page that is auto-numbered.
I want the numbering to continue, but it starts back at 1. Within the
'Format/Bullets and Numbering' dialog, on the 'Outline Numbered' tab, the
option to 'continue previous numbering' is greyed out. Why?
(also, the 'Customize Outline Numbered List' option to 'Restart numbering
after:' is greyed out, but unchecked)

 

[John McGhie [MVP - Word and Word Macintosh]]

You are pasting the text as a new list, or you are applying numbering
following a different style.

By default, Word re-starts numbering after a new style.

You may want to use one of the Heading series of styles for your numbering:
they are specially designed NOT to restart numbering.

Or you can customise the list yourself, as explained by Shauna Kelly on her
website {Google for it}. Note that the numbering must be associated with a
style, as explained by Shauna, before this will work.

Cheers

I seem to have the opposite problem of most folks who post--I reuse a
document, pasting new information halfway down a page that is auto-numbered.
I want the numbering to continue, but it starts back at 1. Within the
'Format/Bullets and Numbering' dialog, on the 'Outline Numbered' tab, the
option to 'continue previous numbering' is greyed out. Why?
(also, the 'Customize Outline Numbered List' option to 'Restart numbering
after:' is greyed out, but unchecked)

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[Guest]

John,
I really appreciate the post. I have already looked at Shauna's site--some
of the links are outdated, so I came here for help. What I mostly got out of
her site is that Word is really screwed up in this area, and has been from
the beginning.

I'm not a Word power user and don't understand styles, lists, etc. I don't
know how to NOT paste as a new list--I simply copy and paste. The simple
workaround I discovered later is to paste my new text, then select the ENTIRE
list, and then hit the "Format\bullets and numbering..." so now I don't care
if it renumbers.

Someday when I've got some time on my hands I'll try to figure out how to
manipulate styles, lists, etc.

Thanks again!

You are pasting the text as a new list, or you are applying numbering
following a different style.

By default, Word re-starts numbering after a new style.

You may want to use one of the Heading series of styles for your numbering:
they are specially designed NOT to restart numbering.

Or you can customise the list yourself, as explained by Shauna Kelly on her
website {Google for it}. Note that the numbering must be associated with a
style, as explained by Shauna, before this will work.

Cheers

I seem to have the opposite problem of most folks who post--I reuse a
document, pasting new information halfway down a page that is auto-numbered.
I want the numbering to continue, but it starts back at 1. Within the
'Format/Bullets and Numbering' dialog, on the 'Outline Numbered' tab, the
option to 'continue previous numbering' is greyed out. Why?
(also, the 'Customize Outline Numbered List' option to 'Restart numbering
after:' is greyed out, but unchecked)

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410