(1) Someone could help you much better and faster if you posted to a
newsgroup for whatever spreadsheet you are using. If that is Microsoft
Excel, you'll find some in the microsoft-sponsored newsgroup hierarchy. This
one, unsurprisingly given its title, is about Microsoft Access database
software.
(2) It would probably include selecting the column(s) on which you want the
information sorted and clicking a button or menu command.
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