How to COPY the entire contents of a Calendar to another Calendar in Outlook 2003


C

Cody

I corrupted my system and had to do a full re-install of my s/w. I don't
know how I screwed it up, but I somehow ended up with 2 Calendars in Outlook
after I opened up my backedup .pst file. One named "Calendar", the other one
named "Calendar(1)" .... Calendar1 apparently came from the Personal
Folders section of my back-up. My main CALENDAR has no entries. I also can't
remove it or rename it ... basically to make my CALENDAR1 my main calendar.
The other downside is that any entires I make will not play an "alarm" - I
get a message that the primary calendar entries can only issue
alerts/alrams.

So the short question is - just how can I fix this? Is there a way I can
just COPY and PASTE all entires from my old calendar into the main
calendar - and then I'll just remove the bad calendar.

Thanks
 
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R

Roady [MVP]

Change your Calendar view to All Appointments via the View menu. As this is
a table view, you can now easily select all the calendar items and move them
to your other Calendar.

For future reference, you might want to take note how to properly backup and
restore Outlook as getting this Calendar duplication clearly indicates you
have done something wrong in your restoration process ;-)
You can find more information about backing up and restoring Outlook here;
http://www.howto-outlook.com/howto/backupandrestore.htm
 
M

Muddy

This is almost helpful, but not quite. I can't seem to find "All
Appointments" in the View menu.
I was able to bring up all my recurring events in a table, and then
transfer them from Calendar1 to Calendar, but I'm having no success
viewing all the other items in Calendar1 as a table.

I hope you can help. Thanks.

I'm using Outlook 2003, SP3, and there is not an "All Appointments"
view
 
B

Brian Tillman [MVP - Outlook]

This is almost helpful, but not quite. I can't seem to find "All
Appointments" in the View menu.
I was able to bring up all my recurring events in a table, and then
transfer them from Calendar1 to Calendar, but I'm having no success
viewing all the other items in Calendar1 as a table.
So use another table view. "By Category" is a good one. Press Vtrl-A to
select all the items in the folder, then right-click and drag the selection to
the destination calendar folder. Choose Copy or Move when you release the
mouse button.
 
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M

Muddy

It works! Simple, but not obvious enough for the likes of me.
Thank you so much.
 
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Joined
Mar 16, 2015
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I am shocked that nobody helping here knew this... I am REALLY shocked someone who wrote a book on outlook didn't get it right..

The view thing isn't good advice because it presumes you will have the option which by default you will not.
Further, there are entries you could have in your calendar which will NOT show up in that view and subsequently it will NOT be copied over.

Fastest and easiest and most reliable way:
Right click the calendar that contains what you want
select "advanced find"
the search window pops up
click "find now"
EVERYTHING in there shows up
click one time on any one item you see in the list
press CTRL-A
press CTRL-C
Go to the calendar where you want these things to be copied TO. (click on the calendar)
press CTRL-V

You're done.


You're welcome.

(In addition, this method allows you the option of MOVING these items rather than copying which in some cases [pst migration] would be useful. Simply replace the CTRL-C step with CTRL-X)





Change your Calendar view to All Appointments via the View menu. As this is
a table view, you can now easily select all the calendar items and move them
to your other Calendar.

For future reference, you might want to take note how to properly backup and
restore Outlook as getting this Calendar duplication clearly indicates you
have done something wrong in your restoration process ;-)
You can find more information about backing up and restoring Outlook here;
http://www.howto-outlook.com/howto/backupandrestore.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"Cody" <naughty_pines*remove*@sbcglobal.net> wrote in message
news:jvUSl.8138$(e-mail address removed)...
> I corrupted my system and had to do a full re-install of my s/w. I don't
> know how I screwed it up, but I somehow ended up with 2 Calendars in
> Outlook after I opened up my backedup .pst file. One named "Calendar", the
> other one named "Calendar(1)" .... Calendar1 apparently came from the
> Personal Folders section of my back-up. My main CALENDAR has no entries. I
> also can't remove it or rename it ... basically to make my CALENDAR1 my
> main calendar. The other downside is that any entires I make will not play
> an "alarm" - I get a message that the primary calendar entries can only
> issue alerts/alrams.
>
> So the short question is - just how can I fix this? Is there a way I can
> just COPY and PASTE all entires from my old calendar into the main
> calendar - and then I'll just remove the bad calendar.
>
> Thanks
>
 
Last edited:

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