How to automatically enter text in a letter?

[Charmy]

Hiya

I would like to find out how to go about autmatically entering worker's
names and job titles at the end of a letter. It's a particular letter I use
quite frequently where I enter different workers with their jobtitles at the
bottom of the letter - it's what you put after a signature - some workers
share the same jobtitle.

I hope this is clear.

Thank you

 

[Herb Tyson [MVP]]

This sort of thing usually is done using Mail Merge. You put the variable
information into one file (a data file) and the unchanging information in
another file, insert mail merge fields where you want the variable info to
appear, and then do a mail merge. In Word, press F1, then search for help on
"mail merge".

 

[Suzanne S. Barnhill]

For this application, though, I might just use AutoText entries.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Herb Tyson [MVP]]

I guess it depends upon how many different workers there are. If Charmy has
hundreds--or even dozens--then AutoText could prove a bit unwieldy.

--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com

 

[Suzanne S. Barnhill]

Agreed. In past years I would never have recommended mail merge for a task
like this, but the one thing I really like about the "new" MM is the ability
to pick individual records from the data source. I use this weekly to mail
Rotary bulletins to members who missed the day's meeting. It's a very simple
matter just to check off the recipients and then merge to the bulletin
address document. This might still be impractical for a really huge data
source, but with just ~100 members it works very well.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org