How do I get two different style reports merge into one to look the same?

[Guest]

Help! I have two reports, both with their own Table of Contents, that need to be 'merged' or 'cut and paste' into one. Both reports are in different fonts and sizes. Report #1 is Arial, #10, and different headings, Report #2 is in Times New Roman, #12 and is setup as an outline with bullets and numbering (example I, A, II A, B, etc). Report #1 is 70 plus pages and Report #2 is 30 pages. I have limited experience word and did not create the reports. I was told by my boss that this is easy to do and should not take more than 20 minutes. He wants me to make report #2 look like #1. I was told by the person who wrote Report #1 that there are set heading styles and formatting already established and I should follow those, for report #2. However this person won't tell me how to do it. Please help

Thank you - I appreciate any help that I can get
Alana

 

[Jezebel]

First, your boss's estimate is absurd. Unless both reports were created by
disciplined writers who stuck to their style guides, this is going to take
all day.

Second, it sounds like you don't really understand how Word styles work.
You're going to be pushing sh*t uphill to do this task until you do. Read
Help and the MVP site on what styles are for and how you use them: once you
understand that the task will be obvious. (Not necessarily trivial or quick,
but at least simple in concept.)

Help! I have two reports, both with their own Table of Contents, that

need to be 'merged' or 'cut and paste' into one. Both reports are in
different fonts and sizes. Report #1 is Arial, #10, and different headings,
Report #2 is in Times New Roman, #12 and is setup as an outline with bullets
and numbering (example I, A, II A, B, etc). Report #1 is 70 plus pages and
Report #2 is 30 pages. I have limited experience word and did not create
the reports. I was told by my boss that this is easy to do and should not
take more than 20 minutes. He wants me to make report #2 look like #1. I
was told by the person who wrote Report #1 that there are set heading styles
and formatting already established and I should follow those, for report #2.
However this person won't tell me how to do it. Please help.

 

[Charles Kenyon]

You can try the following. It may work. Use copies of both documents for
this.

Take the copy of R1(the one you want R2 to look like) and go to the end
using Ctrl-End.
Insert a section break. (Insert > Break > Section > New page)
Open the copy of R2 and copy the entire contents. Paste into R1.
Delete the old R1 material including the section break.

This might or might not work, depending on how well the people who wrote the
original documents used styles. http://addbalance.com/usersguide/styles.htm.
Your boss' time estimate is very optimistic.

Additional references would include
http://addbalance.com/usersguide/basic_formatting.htm and for the table of
contents http://addbalance.com/usersguide/complex_documents.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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Help! I have two reports, both with their own Table of Contents, that

need to be 'merged' or 'cut and paste' into one. Both reports are in
different fonts and sizes. Report #1 is Arial, #10, and different headings,
Report #2 is in Times New Roman, #12 and is setup as an outline with bullets
and numbering (example I, A, II A, B, etc). Report #1 is 70 plus pages and
Report #2 is 30 pages. I have limited experience word and did not create
the reports. I was told by my boss that this is easy to do and should not
take more than 20 minutes. He wants me to make report #2 look like #1. I
was told by the person who wrote Report #1 that there are set heading styles
and formatting already established and I should follow those, for report #2.
However this person won't tell me how to do it. Please help.