What product are you asking about? It sort of sounds like Outlook, but you
don't say.
This newsgroup is for questions about Access, the database product that's
part of Office Professional. Assuming you're talking about some other
product, you'd be best off finding a more appropriate newsgroup. Note that
details like what version of the product, and what version of the operating
system, are useful to whoever is going to answer your question.
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