How do I delete a corrupted "file as" entry

[Liz]

When importing some records, many years ago, there were some bad characters
developed in the transfer. Some show up as 'boxes' where there should be
periods. I put in the corrected data in the 'file as' field, but when I am
exporting the data to use in mailing lists, these character reappear in the
exported file. I would like to delete the bad data, but it will not allow
this. Any suggestions.

Office Professional 2003.

Thanks,
Liz

 

[Russ Valentine [MVP-Outlook]]

Entering data into a derived filed won't help. Enter the data you want to
change into the fields that are used in the derived field.

 

[Liz]

Okay, I think I understand what you mean...the "file as" is derived from a
primary entry, which I assume is the Full Name entry ?? And I was about to
say I had corrected that and went to check. It shows correct on the form
page, but when I click on the Full Name Box which has it broken down, guess
what - there's the little culprit. I've removed it in the few cases we had
it, and it's clean as a whistle. Thank you so much Russ. A Happy New Year
to you, too.

Entering data into a derived filed won't help. Enter the data you want to
change into the fields that are used in the derived field.
--
Russ Valentine
[MVP-Outlook]

When importing some records, many years ago, there were some bad
characters
developed in the transfer. Some show up as 'boxes' where there should be
periods. I put in the corrected data in the 'file as' field, but when I
am
exporting the data to use in mailing lists, these character reappear in
the
exported file. I would like to delete the bad data, but it will not allow
this. Any suggestions.

Office Professional 2003.

Thanks,
Liz

 

[Russ Valentine [MVP-Outlook]]

The Full Name field is also a derived field. For best results you would edit
the actual name and address element fields:
First Name
Last Name
Email
--
Russ Valentine
[MVP-Outlook]

Okay, I think I understand what you mean...the "file as" is derived from a
primary entry, which I assume is the Full Name entry ?? And I was about
to
say I had corrected that and went to check. It shows correct on the form
page, but when I click on the Full Name Box which has it broken down,
guess
what - there's the little culprit. I've removed it in the few cases we
had
it, and it's clean as a whistle. Thank you so much Russ. A Happy New
Year
to you, too.

Entering data into a derived filed won't help. Enter the data you want to
change into the fields that are used in the derived field.
--
Russ Valentine
[MVP-Outlook]

When importing some records, many years ago, there were some bad
characters
developed in the transfer. Some show up as 'boxes' where there should
be
periods. I put in the corrected data in the 'file as' field, but when
I
am
exporting the data to use in mailing lists, these character reappear in
the
exported file. I would like to delete the bad data, but it will not
allow
this. Any suggestions.

Office Professional 2003.

Thanks,
Liz