Brian Tillman said:
The Rules wizard doesn't have that clause when operating on Sent
items. The action in that case is "move a copy to the specified
folder".
Oops, I forgot the "sent" in the original message and was looking under
the conditions and clauses available when defining a rule under the
"Check message when they arrive" mode instead of under the "Check
messages after sending". Guess the only way to do move (without a copy)
is to use "perform a <custom action>" but then you're stuck writing some
VBA script to move objects around inside of Outlook's message store.
What about using the rules (in order):
Check messages after sending
<condition>
move a copy to the <other> folder
[optional stop-clause]
.... more rules ...
Check message after sending
move a copy to the Sent Items folder
and stop processing other rules
and also disabled the "Save copies of message in Sent Items folder"?
With the option disabled, Outlook will not itself put a copy of your
sent message in it Sent Items folder. You define a set of rules to move
your sent messages into other folder. A "copy" gets moved to the other
folder but there really isn't a master copy in the Sent Items folder.
Be careful of using the stop-clause since that prevents executing the
last catch-all rule which moves anything that wasn't caught by the prior
rules. Without the stop-clause, order of the rules is important. With
the stop-clause, the last catch-all rule never gets executed.
If, for example, you were separating your work and personal e-mails
while using Outlook at work, you could define:
Check messages after sending
with "@workdomain.com" in the recipient's address
move a copy to the 'Sent Items' folder
Check message after sending
move a copy to the 'Sent Items - Personal' folder
and stop processing other rules
The stop-clause in the last rule is optional (but I usually add in just
in case I add more rules and then figure out if I want it there or not).
Would that work? You disable the option that has Outlook saving the
sent item in the Sent Items folder and then do all the management
yourself in the rule.
The OP will have to test if this works because it's not something that I
need to take the time testing in my setup since I don't separate my
e-mails that way. Instead I assign categories and then group by
categories in the view of that folder. Categories is a much UNused
feature of Outlook. I believe the categories assigned to a sent item
are the same categories that were assigned to a message when you reply
to it; i.e., your reply gets categorized the same as the message to
which you reply (unless, of course, you override by using "Check
messages after sending" mode rules). Grouping by categories makes it
easily to collapse and expand whatever category that I'm interested in.
I don't actually group by category in my Sent Items folder but I group
them in my Junk folder. Some spam types get permanently deleted but
some items are only suspected of being spam and they get moved into my
Junk folder (which has auto-archive configured to permanently delete
items over 1 day old so I can catch false positives). I can quickly
tell which type of suspect e-mail, by category, ends up in my Junk
folder.
