How are Meeting Requests Processed?


J

Jason C. Lamb

When a meeting request is sent to an individual in an Exchange 2003
environment, by what means is the meeting request processed and put on
that individuals calendar and marked tentative?

I have a new user who is starting in a month, so I've added him to AD,
and created his mailbox. When invitations are sent to him by other
users they do not appear on his calendar. They do seem to appear if I
login as him, and start Outlook. So, does Outlook in-fact processes
these meeting requests, and if the user never logs on they will never
show on his calendar?

Thanks,
Jason
 
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L

Lanwench [MVP - Exchange]

Jason C. Lamb said:
When a meeting request is sent to an individual in an Exchange 2003
environment, by what means is the meeting request processed and put on
that individuals calendar and marked tentative?

I have a new user who is starting in a month, so I've added him to AD,
and created his mailbox. When invitations are sent to him by other
users they do not appear on his calendar.

How do you know unless you open it to look?
They do seem to appear if I
login as him, and start Outlook. So, does Outlook in-fact processes
these meeting requests, and if the user never logs on they will never
show on his calendar?

Thanks,
Jason

They show up as tentative appointments in the calendar within Outlook or
OWA...it'd help if you explained how you're accessing the mailbox.
 
A

andy webb

meeting requests in Exchange 2003 are processed by either Outlook or Outlook
Web Access. Outlook will automatically tentatively accept meetings and
leave the invites in the Inbox for handling by the user. OWA if I remember
correctly doesn't do the tentative booking part, it relies entirely on the
user to accept/decline.

this is a big feature change in Exchange 2007 where the server will
tentatively accept meetings for all users automatically even without a
client logged in.
 
J

Jason C. Lamb

How do you know unless you open it to look?



They show up as tentative appointments in the calendar within Outlook or
OWA...it'd help if you explained how you're accessing the mailbox.

Other users are looking via Outlook. They have reviewer permission
for his calendar.
 
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M

Milly Staples [MVP - Outlook]

Only the mailbox owner logging in will cause the appt to process. (or a user with owner permissions.)

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Jason C. Lamb asked:

| On Feb 22, 3:08 pm, "Lanwench [MVP - Exchange]"
||
||| When a meeting request is sent to an individual in an Exchange 2003
||| environment, by what means is the meeting request processed and put
||| on that individuals calendar and marked tentative?
||
||| I have a new user who is starting in a month, so I've added him to
||| AD, and created his mailbox. When invitations are sent to him by
||| other users they do not appear on his calendar.
||
|| How do you know unless you open it to look?
||
||| They do seem to appear if I
||| login as him, and start Outlook. So, does Outlook in-fact processes
||| these meeting requests, and if the user never logs on they will
||| never show on his calendar?
||
||| Thanks,
||| Jason
||
|| They show up as tentative appointments in the calendar within
|| Outlook or OWA...it'd help if you explained how you're accessing the
|| mailbox.
|
| Other users are looking via Outlook. They have reviewer permission
| for his calendar.
 

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