Highlighted entries in Calendar

[DavidMSPeace]

I find that when I create appointments over a year ahead (and show the time
as "Busy") the date is not highlighted in the calendar, although more
imminent dates are highlighted. (Also, some past entries are not
highlighted, despite being entered as "Busy", which makes it hard to look for
past appointments by inspection.)

What are the rules governing highlighting and can they be altered by the
user, or is my copy of Outlook 2003 simply malfunctioning?

 

[Brian Tillman]

I find that when I create appointments over a year ahead (and show
the time as "Busy") the date is not highlighted in the calendar,
although more imminent dates are highlighted. (Also, some past
entries are not highlighted, despite being entered as "Busy", which
makes it hard to look for past appointments by inspection.)

What are the rules governing highlighting and can they be altered by
the user, or is my copy of Outlook 2003 simply malfunctioning?

Ten months into the future and two months into the past are the rules
governing the bolding in the Date Navigator.

 

[Diane Poremsky [MVP]]

the navigation calendars highlight 2 months back and 10 ahead. it can't be
changed.

 

[DavidMSPeace]

That was really helpful, thank you.

However, I see that in my archive calendar file most of the "Busy" items are
highlighted, regardless of age - except that one or two are not. It is
possible that when the latter were first entered these unhighlighted events
were not marked as "Busy" but, in order to try to pick them out more easily
retrospectively, I have subsequently changed them to "Busy". However, they
remain stubbornly unhighlighted. Are they a lost cause?

What are the highlighting rules for the archive file?

Many thanks

 

[Brian Tillman]

However, I see that in my archive calendar file most of the "Busy"
items are highlighted, regardless of age - except that one or two are
not. It is possible that when the latter were first entered these
unhighlighted events were not marked as "Busy" but, in order to try
to pick them out more easily retrospectively, I have subsequently
changed them to "Busy". However, they remain stubbornly
unhighlighted. Are they a lost cause?

What are the highlighting rules for the archive file?

What highlighting do you mean? The Navigation Pane summarizes your delivery
location calendar only, as far as I can tell.

 

[DavidMSPeace]

By highlighting I mean the day numbers of the months which (in general, as
you described in response to my original question) are emboldened if the day
contains an event which is shown as "Busy".

However the 2/10 month rule for emboldening does not appear to apply in the
case of my archive calender, which shows emboldened/highlighted dates over a
period of years (but it does not highlight consistently, in that some dates
which have events are not highlighted for some reason). Looking for
highlighted days is a good way of finding details of past events, providing
the highlighting process is reliable.

 

[Brian Tillman]

By highlighting I mean the day numbers of the months which (in
general, as you described in response to my original question) are
emboldened if the day contains an event which is shown as "Busy".

However the 2/10 month rule for emboldening does not appear to apply
in the case of my archive calender, which shows
emboldened/highlighted dates over a period of years (but it does not
highlight consistently, in that some dates which have events are not
highlighted for some reason).

Are you speaking of the dates in the Month view of the Calendar Pane itself
or in the Date Navigator (the little months that appear in the Nav Pane or
Taskpad)? I've never seen the dates in the month view bolded ever and the
Nav Pane doesn't show the archive calendar in the Date Navigator where the
10/2 rule applies.

Can you create a screen shot of what you man and post a URL to that image so
we can examine it?

 

[DavidMSPeace]

From your description I mean the Date Navigator. I get the option of seeing
the archive and current entries in adjacent panes by ticking the appropriate
options at the calendar opening screen and this is where I can see the bolded
dates. Alternatively, I can simply open the archive copy. The Date Navigator
then shows emboldened dates for those days containing events where I have
entered the duration as "Busy". There are such events going back 2-3 years
in the archive file and they are usually highlighted, as I have described.

As to showing you what I mean, I can make a screen shot, but I do not have a
personal web site, so I cannot display it. (I assume that is what you have
in mind by suggesting that I send a URL.) I can send you a screen shot copy
in a Word document if you have an email address, however.

 

[Brian Tillman]

As to showing you what I mean, I can make a screen shot, but I do not
have a personal web site, so I cannot display it. (I assume that is
what you have in mind by suggesting that I send a URL.) I can send
you a screen shot copy in a Word document if you have an email
address, however.

The Internet is full of free image-hosting websites. Picassa is one
(http://picassa.google.com/). There are lots more.

 

[DavidMSPeace]

Thanks. Here is the URL

http://picasaweb.google.co.uk/dmspeace1/Calendar/photo#5202104190104323058.

Hope it helps - the resolution is not too good.

 

[Brian Tillman]

Thanks. Here is the URL

http://picasaweb.google.co.uk/dmspeace1/Calendar/photo#5202104190104323058.

Hope it helps - the resolution is not too good.

Alas, I can't diagnose this. I have no access to shared folders any more.
Perhaps someone else will be able to continue.

 

[DavidMSPeace]

Thanks for your efforts Brian. It is an issue that I can live with.

I am not sure what the downside of having all (as opposed to a 2/10 month
window of) "Busy" entries highlighted is in computing resource terms, but the
benefit for the user in terms of ease of visual location of events would be
significant when the calendar was sparsely populated.