Hide/Show Archive Folder in Folder List

[Robert]

I'm trying to learn how to hide and re-show Archive Folders in the Folder
List. I read in Microsoft Help that the procedures are as follows:

1. Select the desired Archive Folder and click “Close†from the right-click
menu (while in Folder List view). The folder will immediately be removed from
All Folders in the navigation pane.

2. To make the Archive Folder reappear is a little more complicated. You
have to “Add†the file back to the list of files in the Outlook Data Files
pop-up window, by:

a. clicking the “Add†button on the Outlook Data Files pop-up window;

b. select the “Types of Storage†file format that you’ve been using (most
likely “Office Outlook Personal Files Folder†for Outlook 2003) from the New
Outlook Data File pop-up window and click “OKâ€;

c. select the archive folder’s file name (.pst file) from the Create Or
Open Outlook Data File window, and click “OKâ€; and

d. click “Close†for the file to reappear in the navigation pane.


However, I also read where you can simply clear the checkbox beside “Show
archive folder in folder list†on the AutoArchive pop-up window ( Tools |
Options | Other | AutoArchive ). Supposedly, the Archive Folder will remain
hidden using this technique and not reappear the next time Outlook is opened.

My question is, what's the difference between the intended use of these two
techniques for hiding an Archive Folder in the Folder List? I tried the first
method, and the hidden file didn't reappear when I rebooted into Outlook;
only when I went through the steps (above) to add it back to the list of
Outlook Data Files. However, when I uncheck “Show archive folder in folder
list†on the AutoArchive pop-up window, nothing happens! The Archive Folder
doesn't disappear. Why isn't this working? Shouldn't I see the Archive Folder
disappear? What am I doing wrong (or not doing right) to make this work?

Could you please explain these two features and how they're supposed to be
used?

Thanks,
-Robert

 

[DL]

Closing a archive pst, or any pst other than the default, simply removes it
from the folder list. It doesn't hide it
If you clear the checkbox to 'show', then it wont be open in your list. It
isn't hidden, its closed
Of course this all depends on your interpretation of 'hidden' My
interpretation would be to hide / unhide which closing a file clearly isnt.

 

[Robert]

Thanks for answering DL! "Hidden", as I understand it from Microsoft, means
the archive file is not displayed; its "closed", but still there. That seems
to be working fine, regardless of how you interpret it.

However, when I clear the "Show" checkbox, nothing seems to happen. The .pst
file is still visible in Mail as well Folder List nav panes, even after I log
out of Outlook and back in again.

Any further explanation or interpretation of how the "Show" function is
supposed to work?

-Robert

 

[DL]

The show when ticked adds a new archive to your folder list, unticking once
its in the list wont remove it. For that you have to explicitly close it

 

[Robert]

Fantastic! This is a nuance about the AutoArchive setup that Help doesn't
explain. And, its not included in the Microsoft Online course either.

I appreciate your taking the time to clear this up for me,
-Robert

 

[DL]

your welcome

Fantastic! This is a nuance about the AutoArchive setup that Help doesn't
explain. And, its not included in the Microsoft Online course either.

I appreciate your taking the time to clear this up for me,
-Robert