Hide Journal and other items

[Guest]

I would like to clean up the outlook folder list by hiding the items I never
use. How can I hide Journal, Sync issues, search folders, notes and on some
specialty mail boxes I would like to hide calendar and Contacts.

Thanks
Dale

 

[Brian Tillman]

I would like to clean up the outlook folder list by hiding the items
I never use. How can I hide Journal, Sync issues, search folders,
notes and on some specialty mail boxes I would like to hide calendar
and Contacts.

Switch to a view that doesn't include them, like the Mail view.

 

[Guest]

Thanks, I goofed around for five minutes and cant find anything like the mail
view. Could you point in the the right direction?
Thanks

 

[Brian Tillman]

Thanks, I goofed around for five minutes and cant find anything like
the mail view. Could you point in the the right direction?

Perhaps you don't have one. You don't mention your version of Outlook.
Outlook 2003 has the Mail view in the Navigation Pane.

 

[Guest]

I do have 2003 but I use the folder list view. It had been a while since I
first cleaned up the interface and I forgot about how it comes out of the
box. I do now see what you mean by mail view. I definitely like the folder
list view and the abilithy to choose what I want from one spot, but it
appears you cannot remove the some of the folders you don't like from this
view,, or can you?

 

[Guest]

The end game here is to have a mailbox for a specifc purpose. I don't need a
calendar, journal, or anything else. I will want to be able to view this
additional inbox in the folder view also. I am able to do this on one PC but
not another even though they are both running office 2003. Do you know how to
get the second mailbox to appear in the folder view?

 

[Brian Tillman]

The end game here is to have a mailbox for a specifc purpose. I don't
need a calendar, journal, or anything else. I will want to be able to
view this additional inbox in the folder view also. I am able to do
this on one PC but not another even though they are both running
office 2003. Do you know how to get the second mailbox to appear in
the folder view?

If your accounts are all POP and/or Exchange, all mailboxes will share a
common data store (either a PST or an Exchange mailbox). If your accounts
are HTTP (Hotmail) or IMAP, then each of those accounts will have its own
data store. If you have another set of folders that don't contain the
default folders, then create a new one with File>New>Outlook Data File. The
only folder it will contain will be Deleted Items (deleting an item from a
data store will always move that item to that particular data store's
Deleted Items folder). You can use rules to move incoming messages to the
new data store, after creating your own folders as you wish. The delivery
location data store (bottom left drop-down on Tools>E-mail Accounts>Next)
will always contain all of the default folders and that can't be changed.

 

[Guest]

Thanks
Dale

If your accounts are all POP and/or Exchange, all mailboxes will share a
common data store (either a PST or an Exchange mailbox). If your accounts
are HTTP (Hotmail) or IMAP, then each of those accounts will have its own
data store. If you have another set of folders that don't contain the
default folders, then create a new one with File>New>Outlook Data File. The
only folder it will contain will be Deleted Items (deleting an item from a
data store will always move that item to that particular data store's
Deleted Items folder). You can use rules to move incoming messages to the
new data store, after creating your own folders as you wish. The delivery
location data store (bottom left drop-down on Tools>E-mail Accounts>Next)
will always contain all of the default folders and that can't be changed.

 

[Guest]

Dale: I think you can get the other folder(s) to show by doing the following
(after the other person has given you permissions):

Tools/Email Accounts/ View or Change Existing Accounts/Change/More
Settings/Advanced/Add - Enter the name of the other name and the folder(s)
should appear on your folder list.

On the Journal/Sync Issues folder issue: I too would like to get rid of
those extraneous folders. Since I always use the Folder List they're just in
the way. Have you discovered how to get rid of them yet?