Hide details for a shared calendar


I

Ian McGuinness

I have 3 shared calendars for our 3 meeting rooms. The calendars are
currently shared with a default access level or Author. My users can book a
room by adding the room as a resource. They can also view the shared
calendar to look for available time.
How can i hide the subject and details of a booking to everyone except the
owner? I would like the shared calendars to still show when a booking exists
but i don't want them to be able to read the details. If they could see the
name of the owner then that would be a bonus.
We are useing Outlook 2003 and Exchange 2003.
Thanks
Ian
 
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I

Ian McGuinness

Thanks for the reply,
If I set them to None, will they still be able to book a room and see when
the rooms are free or busy?
Ian
 
I

Ian McGuinness

Hi,
I tested on one of my rooms this morning and i was then unable to book a
room as a resource. I was also unable to see busy markers when viewing the
calendar as one of my Other Calendars. Any other ideas?
Thanks
Ian

Diane Poremsky said:
They'll see only the colored squares for busy etc; since they are inviting
the calendar, it shouldn't affect booking. Test it with one account to
verify.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Ian McGuinness said:
Thanks for the reply,
If I set them to None, will they still be able to book a room and see when
the rooms are free or busy?
Ian
 
D

Diane Poremsky [MVP]

You're using direct booking? In that case, you can't hide details for
anyone who needs to open the calendar to create meetings.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Ian McGuinness said:
Hi,
I tested on one of my rooms this morning and i was then unable to book a
room as a resource. I was also unable to see busy markers when viewing
the
calendar as one of my Other Calendars. Any other ideas?
Thanks
Ian

Diane Poremsky said:
They'll see only the colored squares for busy etc; since they are
inviting
the calendar, it shouldn't affect booking. Test it with one account to
verify.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

message
Thanks for the reply,
If I set them to None, will they still be able to book a room and see
when
the rooms are free or busy?
Ian

:

You would need to change Author permission to None.

FWIW, Outlook 2007/Exchange 2007 offer more free/busy options.
 
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I

Ian McGuinness

Oh ok, I was just following a "how to" that i found online.
Is there a better way that i should manage my rooms? I'm running Exchange
2003 and outlook 2003 and am open to adding tools or scripts if needed.

ian
 
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