Help on sumproduct function

[Guest]

Hello,
My problem is that I have data in four columns. First column has the data
which is mixed of text and numbers (Eg. KAM-1000), second column has date
(Eg. 23-May-2007), third column has text that is different types of product
name, last column is the price of the products. I want to sum up the last
column if all the three columns matches three different criteria. I am giving
an example of the data below:
ID Date Product Name Price
KAM-1000 23-May-07 Apple 400
KAM-1001 24-MAY-07 Orange 100
KAM-2000 25-MAY-07 Grape 200
KAM-1000 23-May-07 Apple 300
Now I want the function to sum up the row 1 and 2 and give a result of 700.
I used this formula but it resulted 0:
=SUMPRODUCT($A$221:$A$224="KAM-1736",$G$221:$G$224="Business Solutions -
Dhaka",--(TEXT($E$221:$E$224,"yyyymmmdd")="2007May23"),$M$221:$M$224)
What should I do? Is there any other function which will give me the
accurate result?

Thanking you in advance

 

[Roger Govier]

Hi

You need to include each term inside a set of parentheses, apart from
your final values which are being summed, and use the double unary minus
to coerce each of the True/False to 0/1
Try
=SUMPRODUCT((--$A$221:$A$224="KAM-1736"),
--($G$221:$G$224="Business Solutions - Dhaka"),
--(TEXT($E$221:$E$224,"yyyymmmdd")="2007May23"),
$M$221:$M$224)


I have split it onto several lines so the NG reader doesn't break it at
an awkward point.
It is all one continuous formula

 

[David Biddulph]

You've used the double unary minus to transform one of your booleans to a
number, but you may need to do the same for your other two boolean
expressions.

Also, if your example is representative, your dates may not really be dates,
but may be text that looks like dates. You can check by temporarily
changing the format of your date cells to general or number, and see whether
23-May-07 becomes 39225, etc. If they don't change format, they're
presumably text, not dates, so your test won't evaluate appropriately.

If you're still struggling, add helper columns with each test condition
separately, so that you can see which tests are passing and which failing.

 

[Roger Govier]

Hi David

If they don't change format, they're presumably text, not dates, so
your test won't evaluate appropriately

Just a quick "heads up"
Whether it is an Excel date or Text '23 May 2007, the Text function
returns 2007May23

 

[David Biddulph]

But if the text is (for example)
23-may-07 , (with the spaces at the beginning),
your TEXT() function returns
23-may-07 , not
2007May23

It is often spaces (or other unprintable characters) that cause text to
appear valid at first glance, but not to be accepted by functions looking
for specific formats.

 

[Roger Govier]

How right you are, David.
My apologies, I had not considered leading characters. <very red
face!!!>

 

[NBVC]

Hello,
My problem is that I have data in four columns. First column has th
data
which is mixed of text and numbers (Eg. KAM-1000), second column ha
date
(Eg. 23-May-2007), third column has text that is different types o
product
name, last column is the price of the products. I want to sum up th
last
column if all the three columns matches three different criteria. I a
giving
an example of the data below:
ID Date Product Name Price
KAM-1000 23-May-07 Apple 400
KAM-1001 24-MAY-07 Orange 100
KAM-2000 25-MAY-07 Grape 200
KAM-1000 23-May-07 Apple 300
Now I want the function to sum up the row 1 and 2 and give a result o
700.
I used this formula but it resulted 0:
=SUMPRODUCT($A$221:$A$224="KAM-1736",$G$221:$G$224="Business Solution
-
Dhaka",--(TEXT($E$221:$E$224,"yyyymmmdd")="2007May23"),$M$221:$M$224)
What should I do? Is there any other function which will give me the
accurate result?

Thanking you in advance

Try adjusting your formula to:

=SUMPRODUCT(--($A$221:$A$224="KAM-1736"),--($G$221:$G$224="Busines
Solutions -
Dhaka"),--(TEXT($E$221:$E$224,"yyyymmmdd")="2007May23"),$M$2 21:$M$224

 

[Guest]

Dear Roger:
your solution is very much helpful. but threre is a problem, the function do
not understand both text and number (Eg. KAM-1000). If I change that column
and add only the number (Eg. 1000) then the function recognizes that. How can
I change the formula so that it can recognize both the text and number?

Best regards,
Sadat

 

[Roger Govier]

Hi Sadat

I apologise. I did not notice when I copied your formula and amended it,
that you had the first set of double unary minus signs after the second
parenthesis, instead of before it.

Try
=SUMPRODUCT(--($A$221:$A$224="KAM-1736"),
--($G$221:$G$224="Business Solutions - Dhaka"),
--(TEXT($E$221:$E$224,"yyyymmmdd")="2007May23"),
$M$221:$M$224)