I've been away for a few days. Hope you had a great holiday. In answer to
your question, when I updated from office 2000 to Office 2003, Outlook
automatically took all of the email "Groups" (as they are called in the
Express Address Book) and converted the "Groups" into "Distribution Lists".
All of the email addresses did migrate to the Outlook address book but the
old setup using the Outlook Express address book better served my needs. I
could click on the person's name to open their record, go to the "Other" tab,
and it would show me what group or groups the person was part of so that I
could easily find them in that group and delete them if they requested that.
Questions: (1) Is there any way that I can go back to the old setup where I
had using the Outlook Express address book with Outlook 2003. (2) If so, what
file name would I search for to find and back-up the Express address book.
Previously (in 2000) everything saved backing up the PST file for Outlook. /
My problem is this… I have a number of divisions to my organization. Each has
an Opt-In newsletter. The address book is broken down into Distribution Lists
(previously Groups) containing aprox. 25 people per group. This number per
group was selected because my service won't send large batches as a way of
discouraging spammers. As I said, our list is all opt-in but I have about
4000 people on the list (broken down into groups of 25 individuals per
list/group. When someone requests to be taken off the list we do so as
quickly as possible. With the 2003 Outlook setup we can delete the person
from Contacts but now it is almost impossible to find delete them from the
distribution list to which they are assigned. Sometime they are assigned to
more than one newsletter list and only want to be deleted from one of the
lists. It has become a real mess. There must be a better way. Do you have any
suggestions? Your help is appreciated.
Russ Valentine said:
Actually, you were never using OE's address book in Outlook, just OE's
address book engine as the overlay to your Outlook Contacts Folder. Any data
you used in Outlook resided in Outlook, nowhere else.
So what is your situation now? If you've migrated your data from Outlook
2000 to 2003 succesfully, your Contacts Folder should be fully populated. Is
it?
Outlook uses Distribution Lists that you create in your Contacts Folder, not
groups that you create in address book view.
--
Russ Valentine
[MVP-Outlook]
CyberHyp said:
Wow. You're good. I went to Outlook express and found the address book
that I
used to use with outlook. Can I do the same again with Outlook 2003 (use
the
Outlook Express Address book)???? If so, any ideas on what would be the
best
way to do so ( import/export addresses to that address book, not have a
duplicate addtress book file (which could be confusing), where would I
find
that address book in explorer to back up the file etc.) any suggestions
would
be appreciated. I've spent untold hours trying to figure out what I could
do
to get back to my old set-up. Thanks !!!!
Russ Valentine said:
You were clear. Perhaps I wasn't.
No version of Outlook has ever done this, and no version does now. No
version of Outlook used "groups."
I suspect you weren't actually using a full version of Outlook or its
Address Book before. If you were using IMO mode of Outlook 2000, you were
actually using Outlook Express when you used the address book. It was a
little trick Microsoft played on us.
--
Russ Valentine
[MVP-Outlook]
The point I was making is that in Outlook 2000 if I went to an
individual
name in my address book and opened the properties of that person I
could
select a tab that I believe was titled (Other) and it would tell me
what
group or groups that person was included in. When I upgraded to 2003,
what
used to be classified as "Groups" were changed into Distribution lists.
With
the Distribution Lists I can find no way to find out what DL a person
is
in
by opening the properties to his or her name and info. Perhaps I wasn't
clear.
:
HELP !!! How do I find what distribution list a contact is located in
through
the contact's individual information. I have many distribution groups
and
if
someone requests to be deleted from my newsletter I have to search
through
every distribution list to find that person. I previously used
"Groups"
with
Outlook 2000. In 2000 you could just bring up contacts, go to the
"Other"
tab
and it would show you what group (or groups) that contact was listed
in.
I
upgraded to Outlook 2003 which no longer has that feature.
