General Outlook Calendar Appt Question...

[Craig]

We use outlook with exchange in our office and I was wonding how the bulk of
people handle the situations where you want to enter an Appt into your
calendar but want to notify a manager or someone else of the appointment?
Yes, you can invite others and all, but these people are not part of the
Appointment and should not have it appearing in their calendars as 'busy',
it is just a reminder or notification for their knowledge.

Thanks,
Craig

 

[Milly Staples [MVP - Outlook]]

Use the Optional Attendee for this.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Craig asked:

| We use outlook with exchange in our office and I was wonding how the
| bulk of people handle the situations where you want to enter an Appt
| into your calendar but want to notify a manager or someone else of
| the appointment? Yes, you can invite others and all, but these
| people are not part of the Appointment and should not have it
| appearing in their calendars as 'busy', it is just a reminder or
| notification for their knowledge.
|
| Thanks,
| Craig

 

[Diane Poremsky [MVP]]

Forward it?

 

[Sue Mosher [MVP-Outlook]]

A while back, I looked at 6 possible ways to send an FYI copy of a meeting to someone, specifically a meeting that already had attendees. The only method that was anywhere near acceptable was to reply to the appointment. Doesn't sound logical, but a reply message will indeed include the basic information about the meeting.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Craig]

Thanks for your opinions.

I believe this is a simple feature that should be written into the program,
but has always lacked upon.

A while back, I looked at 6 possible ways to send an FYI copy of a meeting
to someone, specifically a meeting that already had attendees. The only
method that was anywhere near acceptable was to reply to the appointment.
Doesn't sound logical, but a reply message will indeed include the basic
information about the meeting.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

I agree, especially after my research found that some of the other 5 methods -- ones that seemed logical -- were actually quite dangerous and could result in an inadvertent cancellation of the meeting going out to the original attendees.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers