freeze formatting in word

[gucwam]

I need to insert an existing Word document into a new Word document as an
appendix. Both documents contain header 1, header 2, etc. When I inset the
old document all the outline numbers are changed to follow the new document.
Is there a way to freeze the formatting of the old document so that the
numbers do not change when I insert into the new document?

 

[Stefan Blom]

Open the source document (the old document) and do the following to convert
numbers to text: Press Alt+F11 to display the Visual Basic Editor. Press
Ctrl+G to activate the Immediate window. Type

ActiveDocument.ConvertNumbersToText

and press Enter.

Then apply un-numbered styles to the heading paragraphs (be sure to define
them so they look the way you want them to).

Finally insert the document into the target.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[SB Mull]

I am curious to know - could this problem also be handled by inserting a
section break before the appendix is inserted?

 

[Stefan Blom]

No, section breaks do not affect outline numbering. What you can do, if you
want to keep heading numbering editable, is to take a look at
http://www.shaunakelly.com/word/numbering/NumberingAppendixes.html.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Stefan Blom]

Clarification: The problem with your document is that headings and
appendixes are using the *same* set of styles; that's why they all become
part of the same list in the combined document. In other words, the
underlying problem is a style conflict.

So you can fix numbering by defining a separate set of numbered styles to
use for the appendix numbering; then numbering will be preserved as you
insert the document into the target. Obviously that solution is better if
you want to keep editing the appendix.

Another approach is described at
http://www.shaunakelly.com/word/numbering/NumberingAppendixes.html.