Forms & Self-populating

[Guest]

I am using Word XP. What I need to do is create a form that links a user defined choice (like from a drop-down list) to other parts of the form that would self-populate based on the choice made. For example, by selecting "choice1" from the drop down, additional fields would then be filled with the appropriate data. (scope1 , responsibility 1, requirement 1). But if choice2 is selected then those fields would have different information populating them. I already have the basic word doc (i.e. paper form). So now I need to turn it into an electronic form. I'd appreciate any help

greg

 

[Greg Maxey]

Greg,

You can do this using Word's Form Toolbar. Insert a
Dropdown field. Double click the field and enter your
choices. Click the option to "Calculate on exit." Notice
the dropdown field is Bookmarked Dropdown1 (you can keep
this name or assign your own.

In each place in the document you want the information
repeated, you can insert a { REF Dropdown1 } field.

-----Original Message-----
I am using Word XP. What I need to do is create a form

that links a user defined choice (like from a drop-down
list) to other parts of the form that would self-populate
based on the choice made. For example, by
selecting "choice1" from the drop down, additional fields
would then be filled with the appropriate data. (scope1 ,
responsibility 1, requirement 1). But if choice2 is
selected then those fields would have different
information populating them. I already have the basic
word doc (i.e. paper form). So now I need to turn it into
an electronic form. I'd appreciate any help!

 

[Guest]

Thanks for the reply, but I don't think I was clear
enough on my question. I don't want to repeat the drop
down choice. The form is actually for Job Requisitions.
The drop down would have the job titles, Once a job is
selected, I want the description, scope and requirements
to populate from other documents. Thanks again.

greg

 

[Graham Mayor]

You could still do it this way by using conditional ref fields eg {IF {REF
Dropdown1} = "Choice1" "{INCLUDETEXT "c:\\path\\Choice1.doc}"}{IF {REF
Dropdown1} = "Choice2" "{INCLUDETEXT "c:\\path\\Choice2.doc}"} etc
or you could create a userform to control the gathering of choices see
http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

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Graham Mayor - Word MVP

Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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