Formatting in Word 2002

[Guest]

I would like to thank all of the MVPs for the work that you have
given to helping users learn formatting. I am a 72 year old women who has
been using a computer for years but gave up trying to use Word until my son
got me Microsoft Suite 2006 which is where the newsgroup was given as one of
the Help sources.
I have really been working hard at Shauna's tutorials and have printed out
just about everything that all of you have written.
I am indexing all of my binders that I use for my hobbies. I was wasting too
much time looking for articles so decided to take the plunge.
1. I have several binders full of the articles written by the MVPs. I
realized that this would be a good starting point to format an index for each
of the binders I have with your articles. I have turned out some pretty good
looking indices (in my eyes)<g>
In Basic Concept 4 Shauna says in the paragraph" How to remove the
border"that the gridlines won't show when printed out. I have taken all of
the steps she gives but the gridlines still print out. I just can't get rid
of those gridlines. This isn't a big problem, but I would like to understand
why the gridlines print out.
2. When the Modify Style Dialogue box comes up asking "Do you want to update
the Style to relect changes"? or "Reapply the formatting of the style to the
section" and lastly "Automatically update the Style from now on". I'm just
not sure what I should do. I have just cancelled it because I don't want to
mess up.
3. I Save as I go along, sometimes when I go to the Folder to
work on the formatting tutorials I notice that some of the files have the
following: ~$W to use the Reviewing Toolbar in Microsoft Toolbar in MSWord
2002. Why does it have ~$W. I opened the file but it was just gobblygook.
4. I used one of Shauna's articles and clicked on "Styles and Formatting"
just to see how she formatted the article. What I want is to number the
article say as 1. then for the other articles belonging to the main article
have it showing as 1.2, 1.3, 1.4
and then for the second article in the index or list 2., 2.2, 2.3. is that
clear enough?
5. Last question: I have gone back to some of my tutorials and find that the
formatting has changed. It doesn't happen all of the time. It seems to happen
when I have used the bulleted formatting. What am I doing wrong?
It would be so easy for me to find what I am looking for. Thankyou all for
your help deejay
Deejay
(e-mail address removed)
from Beautiful Georgian Bay, ON. Canada

 

[Greg Maxey]

Deejay,

Thanks for your kind remarks. I will attempt to answer a few of your
questions.

1. There are table borders and there are gridlines. Borders can be added
or removed from a table and altered (i.e, thickened, colored, etc.).
Gridlines mark the boundaries of each table and the complete table they can
be visible or hidden put they are always present. Gridlines NEVER print but
borders do.

For example. Insert a table. Provided that you haven't altered the
properties of the default table style you will most likely see a table with
borders. If you print this document the borders will print. Place your
cursor inside the table and CTRL+ALT+U. This shortcut removes all borders.
Can you see the gridlines? If not, the use the menu Tables>Show Gridlines.

2. That dialog appears when you have applied direct formatting to one of
your styles and then attempt to reapply the style to the text. The prompt
gives you a choice to revert the text back to the style settings, or change
the style settings to match those of the text.

Lets say I have a document with twenty sub-headings formatted with Heading 2
style. My heading 2 style is Arial, 14, Bold, Italic. While editing I
select the first heading and make it underlined. I decide uumm I like that.
So I can click the Heading 2 style again and using that prompt I select
Update the style to reflect the recent changes then the other 19
sub-headings will automatically take on the look of the first heading. The
other option lets me change my mind and go back to the original style. The
third option simply removes the choice and will automatically update the
style in the future. To tell you the truth, I don't know how you would undo
that ;-)

I'll leave 3 - 5 to one of the other MVPs.

 

[Suzanne S. Barnhill]

To take up where Greg left off:

3. Any file that begins with ~$ and has a .doc extension is the "owner" file
corresponding to a file you have open. It keeps anyone else on the machine
(or a network) from opening the same file for editing while you're using it
(if you open it, you'll see it has your name in it). For more on this and
other temporary files Word creates, see “Description of how Word creates
temporary files” at http://support.microsoft.com/?kbid=211632. Another type
of temporary file you may see is one with a ~wrlxxxx.tmp filename. These are
created when you save a document; although the KB article says they're
Clipboard files, I have been unable to establish any clear connection
between copying/pasting and the creation of these files, but if you open
one, you'll find it's a complete copy of a previous version of the document.
Like other temp files, these are deleted when you close the document. If you
ever see an owner file (or other temp files) for a document that is not
open, it's okay to delete it (Word won't let you delete it while the
document is open); see
http://www.gmayor.com/what_to_do_when_word_crashes.htm.

Questions 4 and 5 seem to be about copies of Web pages you've saved in Word.
Because HTML formatting and Word's document layout can be very different,
it's not surprising that Shauna's articles perhaps don't translate well into
Word. But if you apply bullets to one or more paragraphs and find that they
are applied to all, see
http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Deejay,

Thanks for your kind remarks. I will attempt to answer a few of your
questions.

1. There are table borders and there are gridlines. Borders can be added
or removed from a table and altered (i.e, thickened, colored, etc.).
Gridlines mark the boundaries of each table and the complete table they can
be visible or hidden put they are always present. Gridlines NEVER print but
borders do.

For example. Insert a table. Provided that you haven't altered the
properties of the default table style you will most likely see a table with
borders. If you print this document the borders will print. Place your
cursor inside the table and CTRL+ALT+U. This shortcut removes all borders.
Can you see the gridlines? If not, the use the menu Tables>Show Gridlines.

2. That dialog appears when you have applied direct formatting to one of
your styles and then attempt to reapply the style to the text. The prompt
gives you a choice to revert the text back to the style settings, or change
the style settings to match those of the text.

Lets say I have a document with twenty sub-headings formatted with Heading 2
style. My heading 2 style is Arial, 14, Bold, Italic. While editing I
select the first heading and make it underlined. I decide uumm I like that.
So I can click the Heading 2 style again and using that prompt I select
Update the style to reflect the recent changes then the other 19
sub-headings will automatically take on the look of the first heading. The
other option lets me change my mind and go back to the original style. The
third option simply removes the choice and will automatically update the
style in the future. To tell you the truth, I don't know how you would undo
that ;-)

I'll leave 3 - 5 to one of the other MVPs.

 

[Guest]

Hello Greg. and Suzanne,
I didn't expect answers to my questions so quickly. Thankyou so much for
your explanations and for the additional sites. I am going to the sites now
and need to read the your answers a few times to get them into my head. It's
like learning a new language. Again, you are much appreciated. deejay