form letters in Word

[Kelly]

I have created several form letters where I just change
the name and address and can send again and again. In the
body of the letter I have three gender specific pronouns
(ie his/her, he/she). I currently have three drop down
boxes and have to chose each. I would like to set one and
have the other two to change to the correct gender. Is
there a way to achieve this? Thanks in advance for your
help!

 

[Graham Mayor]

Insert form fields for your variable information (the name and address)
For the gender specific material, set the first one as a form field (and
check its calculate on exit check box) and for the others use a REF field to
call the bookmark assigned to the first of those drop down form fields. i.e.
{REF Dropdown1}
Lock the form and save it as a template.
Create new documents from the template.

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Charles Kenyon]

See the gender toolbar you can download for free from
http://addbalance.com/word/download.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Guest]

how do you creat form letters?

 

[Suzanne S. Barnhill]

See these articles:

How to create a Mail merge
http://word.mvps.org/FAQs/MailMerge/CreateAMailMerge.htm

Creating a mail merge Data Source
http://word.mvps.org/FAQs/MailMerge/CreateADataSource.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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