Form fields - with one entry, can it appear in multiple places?

[Grace L. Judson]

Hi.

Is there a way to:

Create a form for users to enter numbers into.
Have the numbers they enter automagically populate *multiple* places in the
document?

For instance, I enter "123" into the first field, and the number "123"
appears elsewhere in the document.

I've played with using the field code "Ref" - but it only updates if you
specifically request the field to update by right-clicking it and selecting
"update." This form is to be used by people who aren't very Word-savvy, and
given that I think I'd have a hard time remembering to go update ALL the
fields individually, I can't expect them to.

When the form is locked, you can't select the whole document and update all
fields at once.

My guess is that this is something requiring VBA code, but y'all are soooo
wonderful at providing really cool ways to do things, so I figured I'd ask.

Thanks!

Grace

 

[Suzanne S. Barnhill]

The REF field will update automatically provided you check the box for
"Calculate on exit" in the Form Field Options dialog for the form field.
This is what you want in the document body. If you need to repeat the
content in a header or footer (or anywhere else other than the text layer),
you'll need a StyleRef field. See these articles:

http://gregmaxey.mvps.org/Repeating_Data.htm

http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm

 

[Andy]

What if you want to do this and have your document still be "editable" (i.e.,
not protected)? Is there a way to use online forms in this manner, or is
another tool better? I looked at some of the links in other threads, but have
yet to see this clearly described.