Flags in emails - how to get date/time to print consistently when ticked "completed", pls?

[StargateFan]

I use flags in email messages to help track BFs. It seems my current
job is only about keeping track of a DGs BFs. I'm getting dozens and
dozens of emails a day and it's been very tricky trying to keep on top
of things. I've used my own personal method of ticking the
"completed" box in the flag with a closing blurb on the closed BF and
then print a hard copy of that final email with the flag and blurb.
The problem is when printing. Up until these last 2 jobs, _all_ other
times, the date/time of the flag's completed status on the printout on
those emails would print. In last 2 jobs they haven't. Somewhere,
there is a setting that determines whether this is printed or not.

I've looked and looked _everywhere_ I can think of. I've looked in
the settings of O2K, in the field choosers in the page setup for
printing - everwhere I can think.

Can someone _pls_ tell me where this setting can be activated? This
method is no good without the time stamp.

Thank you!

 

[StargateFan]

Well, after a couple of years asking in ngs and forums with no
results, looks like we might have a lead though it's finding out if
the info we were given is correct and then how to do this. A tech at
the office found one reference only and no steps on how to do this, on
creating a "template" of some kind that determines how Outlook prints
out emails. On speaking with the tech at work, it seemed that regular
variables, perhaps something like &d for date (just as an example
pulled from out of a hat) in this so-called template would have
Outlook print the date and time displayed in the completed flag
something it doesn't do by default even though they're displayed for
all to see when one uses them on any email.

Does anyone know what kinds of templates determine Outlook's printing
behaviour and how one creates them? I'm guessing that it might not be
as easy as an oft template file as how could one tell O2K to use that
as printing guide, but some other form of template.

TIA for any directions.

*******************************

 

[Diane Poremsky [MVP]]

the 'templates' are not editable - the only changes you can make are what is
exposed in the print setup.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[StargateFanFromWork]

the 'templates' are not editable - the only changes you can make are what is
exposed in the print setup.

Then how was this info printed in a couple of the work contracts I'd been
to?? That's where I first started using completed flag information for
official correspondence. Since the date/time would get printed and this was
generated upon ticking "completed" in the flag, this allowed us to add final
comments/directions pertaining to the emails and their resolutions so that
this information could be stored electronically with the email knowing that
future printouts also would show this vital info. Somehow the IT dept in
those 2 completely separate jobs knew how to manipulate the "templates" to
be able to do this otherwise I'd never have learned to use this feature in
the first place. Tx.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Well, after a couple of years asking in ngs and forums with no
results, looks like we might have a lead though it's finding out if
the info we were given is correct and then how to do this. A tech at
the office found one reference only and no steps on how to do this, on
creating a "template" of some kind that determines how Outlook prints
out emails. On speaking with the tech at work, it seemed that regular
variables, perhaps something like &d for date (just as an example
pulled from out of a hat) in this so-called template would have
Outlook print the date and time displayed in the completed flag
something it doesn't do by default even though they're displayed for
all to see when one uses them on any email.

Does anyone know what kinds of templates determine Outlook's printing
behaviour and how one creates them? I'm guessing that it might not be
as easy as an oft template file as how could one tell O2K to use that
as printing guide, but some other form of template.

TIA for any directions.

*******************************

 

[Diane Poremsky [MVP]]

They could have exported the data to word, or if it was a table list,
customized the view to show the details they wanted to print - but you won't
know unless you ask them.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

the 'templates' are not editable - the only changes you can make are what is
exposed in the print setup.

Then how was this info printed in a couple of the work contracts I'd been
to?? That's where I first started using completed flag information for
official correspondence. Since the date/time would get printed and this
was
generated upon ticking "completed" in the flag, this allowed us to add
final
comments/directions pertaining to the emails and their resolutions so that
this information could be stored electronically with the email knowing
that
future printouts also would show this vital info. Somehow the IT dept in
those 2 completely separate jobs knew how to manipulate the "templates" to
be able to do this otherwise I'd never have learned to use this feature in
the first place. Tx.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Well, after a couple of years asking in ngs and forums with no
results, looks like we might have a lead though it's finding out if
the info we were given is correct and then how to do this. A tech at
the office found one reference only and no steps on how to do this, on
creating a "template" of some kind that determines how Outlook prints
out emails. On speaking with the tech at work, it seemed that regular
variables, perhaps something like &d for date (just as an example
pulled from out of a hat) in this so-called template would have
Outlook print the date and time displayed in the completed flag
something it doesn't do by default even though they're displayed for
all to see when one uses them on any email.

Does anyone know what kinds of templates determine Outlook's printing
behaviour and how one creates them? I'm guessing that it might not be
as easy as an oft template file as how could one tell O2K to use that
as printing guide, but some other form of template.

TIA for any directions.

*******************************
On Tue, 08 Feb 2005 08:06:03 -0500, StargateFan

I use flags in email messages to help track BFs. It seems my current
job is only about keeping track of a DGs BFs. I'm getting dozens and
dozens of emails a day and it's been very tricky trying to keep on top
of things. I've used my own personal method of ticking the
"completed" box in the flag with a closing blurb on the closed BF and
then print a hard copy of that final email with the flag and blurb.
The problem is when printing. Up until these last 2 jobs, _all_ other
times, the date/time of the flag's completed status on the printout on
those emails would print. In last 2 jobs they haven't. Somewhere,
there is a setting that determines whether this is printed or not.

I've looked and looked _everywhere_ I can think of. I've looked in
the settings of O2K, in the field choosers in the page setup for
printing - everwhere I can think.

Can someone _pls_ tell me where this setting can be activated? This
method is no good without the time stamp.

Thank you!

 

[StargateFanFromWork]

I don't work in either place any more (hence the term "contract" <g>). But
while I was there all those months, whenever I printed emails, that
information would be show up in the printed emails all the time without my
doing anything. Indeed, I didn't know it wasn't a default option. If they
could do that exporting to set the defaults, why can't we? I imagine it's a
one-time thing, no? And then O2K will always print out the details as per
the "template"?

They could have exported the data to word, or if it was a table list,
customized the view to show the details they wanted to print - but you won't
know unless you ask them.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

the 'templates' are not editable - the only changes you can make are

what
is

exposed in the print setup.

Then how was this info printed in a couple of the work contracts I'd been
to?? That's where I first started using completed flag information for
official correspondence. Since the date/time would get printed and this
was
generated upon ticking "completed" in the flag, this allowed us to add
final
comments/directions pertaining to the emails and their resolutions so that
this information could be stored electronically with the email knowing
that
future printouts also would show this vital info. Somehow the IT dept in
those 2 completely separate jobs knew how to manipulate the "templates" to
be able to do this otherwise I'd never have learned to use this feature in
the first place. Tx.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Well, after a couple of years asking in ngs and forums with no
results, looks like we might have a lead though it's finding out if
the info we were given is correct and then how to do this. A tech at
the office found one reference only and no steps on how to do this, on
creating a "template" of some kind that determines how Outlook prints
out emails. On speaking with the tech at work, it seemed that regular
variables, perhaps something like &d for date (just as an example
pulled from out of a hat) in this so-called template would have
Outlook print the date and time displayed in the completed flag
something it doesn't do by default even though they're displayed for
all to see when one uses them on any email.

Does anyone know what kinds of templates determine Outlook's printing
behaviour and how one creates them? I'm guessing that it might not be
as easy as an oft template file as how could one tell O2K to use that
as printing guide, but some other form of template.

TIA for any directions.

*******************************
On Tue, 08 Feb 2005 08:06:03 -0500, StargateFan

I use flags in email messages to help track BFs. It seems my current
job is only about keeping track of a DGs BFs. I'm getting dozens and
dozens of emails a day and it's been very tricky trying to keep on top
of things. I've used my own personal method of ticking the
"completed" box in the flag with a closing blurb on the closed BF and
then print a hard copy of that final email with the flag and blurb.
The problem is when printing. Up until these last 2 jobs, _all_ other
times, the date/time of the flag's completed status on the printout on
those emails would print. In last 2 jobs they haven't. Somewhere,
there is a setting that determines whether this is printed or not.

I've looked and looked _everywhere_ I can think of. I've looked in
the settings of O2K, in the field choosers in the page setup for
printing - everwhere I can think.

Can someone _pls_ tell me where this setting can be activated? This
method is no good without the time stamp.

Thank you!