Finding Contacts

[Otyokwa]

When I set up my contacts, I put in the persons full name but where the
contact page said "File as" I put something different that I would remember
who the person was. I am a teacher and put the students name. This way
mom/dad guardian or whoever wanted an different email would all be labeled
"Burt's Parents" However, when I go to write an email and press the "to"
button all I get is the person's name which, since often parents/kids have
different last names doesn't help. Is there a way to change this so instead
of giving me the full name listing the file as name instead or if not at
least putting it in alphabetical order by last name instead of first? I
could do distribution lists labeled by student but I don't want a hundred
lists when sometimes there may be even one name I am using office 2007.
Thank you

 

[Russ Valentine [MVP-Outlook]]

Set the Email Display As field to be what you want. That's the field you see
in the address book view.

 

[Otyokwa]

Set the Email Display As field to be what you want. That's the field you see
in the address book view.
--
Russ Valentine
[MVP-Outlook]

When I set up my contacts, I put in the persons full name but where the
contact page said "File as" I put something different that I would
remember
who the person was. I am a teacher and put the students name. This way
mom/dad guardian or whoever wanted an different email would all be labeled
"Burt's Parents" However, when I go to write an email and press the "to"
button all I get is the person's name which, since often parents/kids have
different last names doesn't help. Is there a way to change this so
instead
of giving me the full name listing the file as name instead or if not at
least putting it in alphabetical order by last name instead of first? I
could do distribution lists labeled by student but I don't want a hundred
lists when sometimes there may be even one name I am using office 2007.
Thank you

where do I find this?

 

[Russ Valentine [MVP-Outlook]]

In an open Contact Record it is the field labeled "Display As:"
In a Table view of your Contacts it is the field called "Email Display As"

--
Russ Valentine
[MVP-Outlook]

Set the Email Display As field to be what you want. That's the field you
see
in the address book view.
--
Russ Valentine
[MVP-Outlook]

When I set up my contacts, I put in the persons full name but where the
contact page said "File as" I put something different that I would
remember
who the person was. I am a teacher and put the students name. This way
mom/dad guardian or whoever wanted an different email would all be
labeled
"Burt's Parents" However, when I go to write an email and press the
"to"
button all I get is the person's name which, since often parents/kids
have
different last names doesn't help. Is there a way to change this so
instead
of giving me the full name listing the file as name instead or if not
at
least putting it in alphabetical order by last name instead of first?
I
could do distribution lists labeled by student but I don't want a
hundred
lists when sometimes there may be even one name I am using office
2007.
Thank you

where do I find this?

 

[Otyokwa]

I have the "display as" set up like you say. However, when I start a new
email and press the to button it shows the person's full name, not what I put
in the display as column. Further, it is in alphabetical order by first name
which is extremely unhelpful.
Thanks

In an open Contact Record it is the field labeled "Display As:"
In a Table view of your Contacts it is the field called "Email Display As"

--
Russ Valentine
[MVP-Outlook]

Set the Email Display As field to be what you want. That's the field you
see
in the address book view.
--
Russ Valentine
[MVP-Outlook]
When I set up my contacts, I put in the persons full name but where the
contact page said "File as" I put something different that I would
remember
who the person was. I am a teacher and put the students name. This way
mom/dad guardian or whoever wanted an different email would all be
labeled
"Burt's Parents" However, when I go to write an email and press the
"to"
button all I get is the person's name which, since often parents/kids
have
different last names doesn't help. Is there a way to change this so
instead
of giving me the full name listing the file as name instead or if not
at
least putting it in alphabetical order by last name instead of first?
I
could do distribution lists labeled by student but I don't want a
hundred
lists when sometimes there may be even one name I am using office
2007.
Thank you

where do I find this?

 

[Russ Valentine [MVP-Outlook]]

Every day we post the instructions for how to sort the address book view. Go
to Tools > Account Settings > Address Book Tab > Outlook Address Book >
Change... > Set sort order there

--
Russ Valentine
[MVP-Outlook]

I have the "display as" set up like you say. However, when I start a new
email and press the to button it shows the person's full name, not what I
put
in the display as column. Further, it is in alphabetical order by first
name
which is extremely unhelpful.
Thanks

In an open Contact Record it is the field labeled "Display As:"
In a Table view of your Contacts it is the field called "Email Display
As"

--
Russ Valentine
[MVP-Outlook]

:

Set the Email Display As field to be what you want. That's the field
you
see
in the address book view.
--
Russ Valentine
[MVP-Outlook]
When I set up my contacts, I put in the persons full name but where
the
contact page said "File as" I put something different that I would
remember
who the person was. I am a teacher and put the students name. This
way
mom/dad guardian or whoever wanted an different email would all be
labeled
"Burt's Parents" However, when I go to write an email and press the
"to"
button all I get is the person's name which, since often
parents/kids
have
different last names doesn't help. Is there a way to change this so
instead
of giving me the full name listing the file as name instead or if
not
at
least putting it in alphabetical order by last name instead of
first?
I
could do distribution lists labeled by student but I don't want a
hundred
lists when sometimes there may be even one name I am using office
2007.
Thank you

where do I find this?

 

[Otyokwa]

I can appreciate that you often have to answer the same questions over and
over. It would be nice if it was possible to narrow down all of the answers
by the office product because trying to find the answer you are looking for
can sometimes be daunting. However, this does not answer my question. When I
press the "To" tab in a new email names are still sorted by first name even
though in the outlook address book tab where you sent me I told outlook to
use the " file as.". What I want is when I press the "To" tab I get the
names I asked I asked outlook to "File As". Where you sent me does not allow
that.
Thank you

Every day we post the instructions for how to sort the address book view. Go
to Tools > Account Settings > Address Book Tab > Outlook Address Book >
Change... > Set sort order there

--
Russ Valentine
[MVP-Outlook]

I have the "display as" set up like you say. However, when I start a new
email and press the to button it shows the person's full name, not what I
put
in the display as column. Further, it is in alphabetical order by first
name
which is extremely unhelpful.
Thanks

In an open Contact Record it is the field labeled "Display As:"
In a Table view of your Contacts it is the field called "Email Display
As"

--
Russ Valentine
[MVP-Outlook]


:

Set the Email Display As field to be what you want. That's the field
you
see
in the address book view.
--
Russ Valentine
[MVP-Outlook]
When I set up my contacts, I put in the persons full name but where
the
contact page said "File as" I put something different that I would
remember
who the person was. I am a teacher and put the students name. This
way
mom/dad guardian or whoever wanted an different email would all be
labeled
"Burt's Parents" However, when I go to write an email and press the
"to"
button all I get is the person's name which, since often
parents/kids
have
different last names doesn't help. Is there a way to change this so
instead
of giving me the full name listing the file as name instead or if
not
at
least putting it in alphabetical order by last name instead of
first?
I
could do distribution lists labeled by student but I don't want a
hundred
lists when sometimes there may be even one name I am using office
2007.
Thank you

where do I find this?

 

[Russ Valentine [MVP-Outlook]]

It most certainly does. Look again.
--
Russ Valentine
[MVP-Outlook]

I can appreciate that you often have to answer the same questions over and
over. It would be nice if it was possible to narrow down all of the
answers
by the office product because trying to find the answer you are looking
for
can sometimes be daunting. However, this does not answer my question.
When I
press the "To" tab in a new email names are still sorted by first name
even
though in the outlook address book tab where you sent me I told outlook to
use the " file as.". What I want is when I press the "To" tab I get the
names I asked I asked outlook to "File As". Where you sent me does not
allow
that.
Thank you

Every day we post the instructions for how to sort the address book view.
Go
to Tools > Account Settings > Address Book Tab > Outlook Address Book >
Change... > Set sort order there

--
Russ Valentine
[MVP-Outlook]

I have the "display as" set up like you say. However, when I start a
new
email and press the to button it shows the person's full name, not what
I
put
in the display as column. Further, it is in alphabetical order by
first
name
which is extremely unhelpful.
Thanks

:

In an open Contact Record it is the field labeled "Display As:"
In a Table view of your Contacts it is the field called "Email Display
As"

--
Russ Valentine
[MVP-Outlook]


:

Set the Email Display As field to be what you want. That's the
field
you
see
in the address book view.
--
Russ Valentine
[MVP-Outlook]
When I set up my contacts, I put in the persons full name but
where
the
contact page said "File as" I put something different that I
would
remember
who the person was. I am a teacher and put the students name.
This
way
mom/dad guardian or whoever wanted an different email would all
be
labeled
"Burt's Parents" However, when I go to write an email and press
the
"to"
button all I get is the person's name which, since often
parents/kids
have
different last names doesn't help. Is there a way to change this
so
instead
of giving me the full name listing the file as name instead or if
not
at
least putting it in alphabetical order by last name instead of
first?
I
could do distribution lists labeled by student but I don't want a
hundred
lists when sometimes there may be even one name I am using
office
2007.
Thank you

where do I find this?