Export folder sizes

[Arnaud Miege]

Hi,

I searched for this on the net, but couldn't find any solution: is it
possible to export the outlook folder sizes to something like xls or txt, so
that they can be sorted (by size)? It seems like a natural thing to do and I
expected there was an easy to do this, but I haven't been able to find it.
The reason I want to do this is because I have reached the quota on my
mailbox and need to delete old/unnecessary emails. As I have *a lot* of
folders, I want to concentrate on the largest ones first. Before you suggest
archiving to a PST, this is not allowed by our IT department and we're
blocked from using PSTs at all.

Thanks,

Arnaud

 

[Arnaud Miege]

Hi,

I searched for this on the net, but couldn't find any solution: is it
possible to export the outlook folder sizes to something like xls or txt,
so that they can be sorted (by size)? It seems like a natural thing to do
and I expected there was an easy to do this, but I haven't been able to
find it. The reason I want to do this is because I have reached the quota
on my mailbox and need to delete old/unnecessary emails. As I have *a lot*
of folders, I want to concentrate on the largest ones first. Before you
suggest archiving to a PST, this is not allowed by our IT department and
we're blocked from using PSTs at all.

Thanks,

Arnaud

PS: I am using Outlook 2007 on windows XP SP3 (prof. edition) if that makes
any difference.

 

[Diane Poremsky [MVP]]

There is no method to do this. Use the large messages search folder or
create a new search folder to find all messages over a certain size, all
messages with attachments, all messages over a certain age etc. You can
group by folder and delete the messages you don't need.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Arnaud Miege]

There is no method to do this. Use the large messages search folder or
create a new search folder to find all messages over a certain size, all
messages with attachments, all messages over a certain age etc. You can
group by folder and delete the messages you don't need.

Thanks, it'd be a good improvement to consider for future versions. Even the
ability to do a simple CTRL+C and CTRL+V to copy and paste the whole listing
would be very useful, as well as the ability to resize the Folder Size
window.

Arnaud

 

[Diane Poremsky [MVP]]

Honestly, it doesn't get a lot of use so I don't see them putting a lot of
time into the dialog. Most users don't know (and don't care) about folder
sizes.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Arnaud Miege]

Honestly, it doesn't get a lot of use so I don't see them putting a lot of
time into the dialog. Most users don't know (and don't care) about folder
sizes.

That's a shame :-( I did find a commercial product
(http://www.planetsoftware.com.au/Products/OFS.aspx), but it only works with
Outlook 2003.

Arnaud

 

[Arnaud Miege]

Honestly, it doesn't get a lot of use so I don't see them putting a lot of
time into the dialog. Most users don't know (and don't care) about folder
sizes.

--

I have found a solution. A colleague of mine developed a function in MATLAB
(http://www.mathworks.co.uk/products/matlab/) to retrieve the folder sizes
from Outlook using the ActiveX connection, so I'm all set. I can do all the
processing, sorting and plotting I need in MATLAB.

Arnaud