Empty Outlook folders automatically after a specific period

[Jonathan Wood]

Hi all,

is there a way to empty certain Outlook 2003 folders after a specific period
of time?

We're using Office 2003 in a Windows Server 2003 Active Directory
environment with Exchange Server 2003. My goal is to empty 2 folders:

- Junk Mail
- Deleted Items

automatically after a period of 2 weeks. A lot of users forget or don't know
how to empty these folders themselves. If anyone knows how to achieve this
(GPO, script, etc.) or can point me in the right direction I would
appreciate it.

Thanx in advance,

Jonathan

 

[Brian Tillman]

is there a way to empty certain Outlook 2003 folders after a specific
period of time?

Yes. Enable autoarchiving on the folders and have the autoarchive process
delete instead of move.

 

[neo [mvp outlook]]

Rather than use client side archive settings, I would take a peek at
Exchange 2003's Mailbox Manager settings (its part of Recipient Policies)*.

/neo

* Junk E-mail folder isn't in the list, but you can add it in order to
manage it.

 

[Jonathan Wood]

Thanx guys for your quick replies! Both suggestions will be very useful in
our organization. I will create a Recipient Policy to process the 'Deleted
Items' and 'Junk E-mail' folders for all users in the organization. Brian's
solution of using auto-archiving can be implementing by specific users who
have created their own temporary (mails to be taken care off, etc.) folders
in Outlook. Now all I have to do is to create a work instruction for them.

Thanx again,

Jonathan