email storage and retrieval

[Guest]

I save many work email messages for future reference (using Outlook 2002). I
put them into folders that I have created for each general topic (probably 80
folders all together). I may need to pull one message out 6, 12, or 18 months
later. The problem is that the email may be relevant to several topics at
once, and I cannot remember which topic I filed it under, so I have problems
quickly finding the message I want. I end up doing searches based on who I
think sent it, the approximate date, or something word in the subject/text
that I can recall. That process is cumbersome and time consuming. What I
think would help is if there is a way to index and cross-reference several
topics for each email at one time. For example, if I could flag an email with
references to Recruiting, Sales Volume, Team Management, and Monthly Reviews
with each topic, then when I searched for any of them, the desired message
would be in the result (I would have 4 shots at once).

Is there a function in Outlook (2002), or an add-on product, that would
allow for assigning multiple designated topics to saved email messages?

Thanks

 

[Guest]

Why not use Categories for this purpose?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Thanks - I've only used Categories for contacts and did not realize they
could be applied to messages.

It looks like this will do the trick...much appreciated