e-mailing word documents with access data

C

Carol S K

I use Office 2007 and import data into various documents. If I send one of
those documents by e-mail after having imported the particular data I want,
the recipient cannot see that data but an error message about the fields. I
need to be able to somehow lock the data and then send the document. How do
I do this? Thanks
 
H

Herb Tyson [MVP]

You don't say how you're importing the data. Are you using mail merge? If
so, if you merge to a new document, that document will contain the actual
data, not a link to it that depends upon the recipient having access to the
same data source.

Or, if we're not talking about a merge, if the resulting data is displayed
in a field, you can convert the field into hard text by selecting the field
and pressing Ctrl+Shift+F9.
 
C

Carol S K

Thank you very much. That has sorted out the problem for me. I didn't know
the difference between mailmerge and fields.... it seems I am using fields.
The Ctrl+Shift+F9 has worked for me. Thanks again. Your help has been
invaluable.
 

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