Hi LM,
First, open your 'bill.dot' template - not a new document based on it. That is, use File|Open then select 'Document templates
(*.dot)' from the 'Files of type:' drop-down and open the 'bill.dot' template.
Then when you 'Add' the autotext entry, use the drop-down box to select 'bill.dot' and click 'OK'.
At the moment, you've probably got the autotext entries attached to 'Normal.dot', which might explain why you've got access to them
but not your co-workers. You can use the Organizer, to transfer the autotext entries from there to 'bill.dot'.
Cheers
--
macropod
[MVP - Microsoft Word]
| How do I "attach" it? I opened bill.dot in Word, typed the autotext and
| added it, then saved bill.dot. I used "save all". This all works for me
| when I log in but not for any of the other users. Some of the .dot files
| that are listed when I go to Templates and Add Ins are start.dot,
| glossary.dot, and some others that obviously relate to other programmes on
| the computer.
|
| When I open bill.dot and open the Organizer, there are no autotext entries
| in bill.dot.
|
| So how to I attach it.
|
| LM
|
| "macropod" wrote:
|
| > hi LM,
| >
| > When you added the autotext, did you make sure to attach it to 'bill.dot', or did you attach it to another template (eg
| > 'Normal.dot')?
| >
| > Cheers
| >
| > --
| > macropod
| > [MVP - Microsoft Word]
| >
| >
| > | Just as a follow-up, when I open up each of the .dot files that are listed
| > | when I go to Templates and Add Ins in bill.dot and look at the autotext
| > | entries in those .dot files, all the extra autotext entries that have been
| > | added in the past are in each of the files. Does this mean that, to add
| > | extra autotext entries to my bill.dot, I have to open up each of these other
| > | .dot files that are listed under Templates and Add Ins and put the autotext
| > | entries in them all? I am finding this quite confusing to explain. All this
| > | stuff was set up a long time ago and the person who did it all is long gone
| > | and I have been nominated to look after everything, having probably slightly
| > | more knowledge about Word than some other people in the office. Any help
| > | would be most appreciated.
| > |
| > | "LM" wrote:
| > |
| > | > Thanks for your reply. The other members are getting the updated template OK
| > | > and it is in the workgroup templates folder. I have made a couple of
| > | > physical changes to bill.dot and every user is getting those changes OK. It
| > | > is the autotexts they aren't getting. I have opened the template (bill.dot),
| > | > added the autotexts and clicked on "save all" but, when doing a new document
| > | > based on bill.dot, the autotexts are not there for the other users, whereas
| > | > they are for me.
| > | >
| > | > "macropod" wrote:
| > | >
| > | > > Hi LM,
| > | > >
| > | > > Assuming you're all attached to the same workgroup, the modified template should go in the workgroup templates folder. If
| > you've
| > | > > done that and the other members are still getting the old template, it may be because they're using a copy from their user
| > templates
| > | > > folder. These folders are defined under Tools|Options|File Locations.
| > | > >
| > | > > Cheers
| > | > >
| > | > > --
| > | > > macropod
| > | > > [MVP - Microsoft Word]
| > | > >
| > | > >
| > | > > | I am trying to add some autotexts to a document template - bill.dot - on a
| > | > > | networked system. When I add the autotexts, they work fine on my computer
| > | > > | but not on anyone elses. I have opened bill.dot and looked in Templates and
| > | > > | Add Ins and there are about ten .dot files listed there. How do I make the
| > | > > | changes so that they update on everyone's computers and not just mine?
| > | > > |
| > | > > |
| > | > >
| > | > >
| > | > >
| >
| >
| >
