Document Portability

[Joe K]

I am preparing a 700-page (5.5MB) Word 2002 SP3 document for printing by a
copy shop. My plan is to use a thumb drive for the copy shop. I also want to
burn CDs so others can load the document onto their PCs. I copied the
document onto a thumb drive, opened the doc on the same computer, and all was
well. Then I plugged the drive into another computer with the following
glitches:

1. Two macros did not show up.

2. Table of Contents hyperlinked page numbers lost their hyperlinks. There
are many TOCs (Part, Chapter) so a global solution would be welcome.

3. A dozen linked pictures did not show up. I expected this. I could embed
these pictures, which would increase document size to 12.5MB, or I could
include a folder with these pictures on the thumb drive and change the
sources.

Any help on these, or any other suggestions for minimizing problems at the
copy shop, would be welcome.

Joe Kosheff

 

[Suzanne S. Barnhill]

More maximum portability, convert the document to PDF.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Joe K]

So far attempts to do an online conversion have bombed. Any suggestions in
Word?

Joe Kosheff

 

[CyberTaz]

One thought: Did you attempt to open the file from the thumb drive? Copy the
file to the other system's HD & see if it does better.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Dan Freeman]

Download something like PrimoPDF. (It's free, and Google can find it for
you.) It installs on your system as just another printer. When you print,
choose that printer and it will ask you for a filename and create a PDF with
that name.

Dan

 

[Joe K]

After trying all suggestions, here is what finally worked:

1. Two macros did not show up: Tools, Macros, Security, check Medium. These
instructions will be included in a ReadMe file on distributed CDs.

2. Table of Contents hyperlinked page numbers lost their hyperlinks, also
cross-references: No they didn't. Word 2002 worked with a single click. 2003
requires Ctrl+Click. Thank you very much Microsoft for making the document a
bit less convenient.

3. A dozen linked pictures did not show up: Edit, Links, Save picture in
document, Break link. Copying the linked pictures onto the thumb drive and
changing the link source worked but not well. Pictures changed size and had
distorted aspect ratios. Reformatting would be required.

Hope this is helpful to the next person with a similar problem.

Joe Kosheff