Distribution Lists

[Guest]

I use a number of different Distribution Lists for various purposes for
contacts that are in various groups. People (aka contacts) are continuously
joining and leaving organizations

Most of my contacts are associated with one or more categories, which has
been made much simpler and more streamlined with Outlook 2007. Is there a
way to automatically add (and remove) contacts with a given category to a
distribution list enmass rather than individually. Some of the lists have
100 + contacts.

Thanks in advance for any suggestions,

 

[Brian Tillman]

Most of my contacts are associated with one or more categories, which
has been made much simpler and more streamlined with Outlook 2007.
Is there a way to automatically add (and remove) contacts with a
given category to a distribution list enmass rather than
individually. Some of the lists have 100 + contacts.

Display your Contacts in the By Category view. Select the contacts you want
to change, then drag the selection to the category you want them to have.

 

[Guest]

Brian,
Perhaps I wasn't clear. I already have categories assigned to contacts.
What I'd like to be able to do is include all contacts with a given category
in a distribution list without having select the contacts individually.
The reverse would also be helpful: that is when an individual is no longer
in a category they would be removed from a distribution list when choosing
Update all.


Thanks,
Phebe

 

[Brian Tillman]

Perhaps I wasn't clear. I already have categories assigned to
contacts. What I'd like to be able to do is include all contacts with
a given category in a distribution list without having select the
contacts individually.

Don't use DLs. Instead, since you already have categories, use them.
Select a category and click Actions>New Message to Contact to create a
message to all members of the category.