Distribution Lists - Warning Message

[Andibevan]

Hi All,

Is it possible to add something to a distribution list so that a
confirmation box (Yes / No) asking me whether I definately want to send
items to this distribution?

I have a large number of distribution lists and some of them include very
senior members of the company. I want something to prevent me from
inadvertently sending stuff to them by mistake.

Any pointers or ideas would be appreciated.

Thanks

Andi

 

[Guest]

First you'd have to build a hook into all e-mail messages. See my article
here for examples:

Getting a Handle on Your E-mails with VBA:
http://blogs.officezealot.com/legault/articles/2224.aspx

Using that as a foundation, monitor the BeforeCheckNames event (if you want
to cancel even adding a distribution list to the e-mail) or the Send event.
Then loop through the Item.Recipients collection, checking if DisplayType of
each Recipient equals 1 (olDistList). If that occurs, set Cancel = True.

 

[David C. Holley]

Apart from that you may want to consider some sort of name scheme that
quickly identifies the general audience. Off the top of my head, I'm
thinking something like this...

[ProjectName][GeneralAudience][Qualifier]
RTI Logibro-QA Team
RTI Logibro-Development Team
RTI Logibro-Management Team (All Managers)
RTI Logibro-Management Team (IT Managers)
RTI Logibro-Management Team (Business Unit Managers)
RTI Logibro-Management Team (Senior Managers)
RTI Logibro-General

Granted it'll take some time putting together, but it might be a bit
easier than coding. Also, it might help out anyone sending mail on your
behalf.

David H