Distribution List alternative



We keep our distribution lists in Public Folders on Exchange 2003 and using
Outlook 2003. We have seen the following message a couple of times:

"This distribution list has reached the maximum size for your network e-mail

The lists are used to send out newsletters as attachments, which companies
like Constant Contact won't do, so I need to email these in-house.

I realize distribution lists have a size limit. So, my question is if I can
put these contacts in Access or SQL and somehow either email from those
programs or use the results of a query from Access or SQL as my email
distribution list from Outlook.

I know you can create contacts in Sharepoint (and we have Sharepoint
Services, not server) on our 2003 SBS, but I don't know if you can create
distribution lists in Sharepoint.

You get the idea. Is it possible to use any one of those alternatives to
Public Folder DLs or any other ideas would be appreciated.


Michael Bauer [MVP - Outlook]

You might use categories instead. For instance, if you have a DL called
"newsletter", create a category of the same name, and assign it to all those
contacts you want to 'be in the list'.

If you want to send an email to the certain group of contacts, switch to the
By Categories view, select the category, and drag it to the inbox.

Benefits are: No limits, and if you update a contact, it's automatically up
to date in the newsletter list as well.

Best regards
Michael Bauer - MVP Outlook
Manage and share your categories:

Am Fri, 19 Feb 2010 09:37:01 -0800 schrieb Frank:

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