Display the Outlook 2003 Notification icon on server based rules?

[Guest]

How can I display the envelope notification icon in Outlook 2003 when using
server based rules which move the messages to particular folders other than
the Inbox, as I can intermittently get it to display when changing the rule
so it displays a Desktop Alert but this makes it Client based and I don’t
want that. Previous version of Outlook (Office XP) managed it without any
difficulties.

 

[Roady [MVP]]

See http://www.howto-outlook.com/howto/mailalert2003.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


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How can I display the envelope notification icon in Outlook 2003 when using
server based rules which move the messages to particular folders other than
the Inbox, as I can intermittently get it to display when changing the rule
so it displays a Desktop Alert but this makes it Client based and I don't
want that. Previous version of Outlook (Office XP) managed it without any
difficulties.

 

[Brian Tillman]

How can I display the envelope notification icon in Outlook 2003 when
using server based rules which move the messages to particular
folders other than the Inbox, as I can intermittently get it to
display when changing the rule so it displays a Desktop Alert but
this makes it Client based and I don’t want that. Previous version of
Outlook (Office XP) managed it without any difficulties.

I can't see how displaying a desktop alert can be anything other than a
client-side action, since it is on the client that the alert must display.
I don't believe Outlook 2002 was able to have it as a server-side rule,
either. I'd have to see evidence for it.

 

[Roady [MVP]]

Previous version didn't need a rule for that. They always showed the alert
no matter to what folder the messages got delivered. This has been changed
per user request as they didn't want alerts for messages delivered to
subfolders which contained for instance newsletters, low priority mail or
junk e-mail. Now you can add the alert in your rule which indeed is client
only. Separating the move action and display alert action by creating 2
rules is the proper work around for this.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

How can I display the envelope notification icon in Outlook 2003 when
using server based rules which move the messages to particular
folders other than the Inbox, as I can intermittently get it to
display when changing the rule so it displays a Desktop Alert but
this makes it Client based and I don't want that. Previous version of
Outlook (Office XP) managed it without any difficulties.

I can't see how displaying a desktop alert can be anything other than a
client-side action, since it is on the client that the alert must display.
I don't believe Outlook 2002 was able to have it as a server-side rule,
either. I'd have to see evidence for it.

 

[Brian Tillman]

Previous version didn't need a rule for that. They always showed the
alert no matter to what folder the messages got delivered. This has
been changed per user request as they didn't want alerts for messages
delivered to subfolders which contained for instance newsletters, low
priority mail or junk e-mail. Now you can add the alert in your rule
which indeed is client only. Separating the move action and display
alert action by creating 2 rules is the proper work around for this.

However, when I created a rule whose only action was an alert, it still
became a client-only rule.

 

[Guest]

That's great, thanks for the link/help, very useful site.

 

[Roady [MVP]]

Yes, of course. But it will still move the message when Outlook is closed as
it is server based. If you would have combined the rule the message wouldn't
move unless Outlook is open.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Previous version didn't need a rule for that. They always showed the
alert no matter to what folder the messages got delivered. This has
been changed per user request as they didn't want alerts for messages
delivered to subfolders which contained for instance newsletters, low
priority mail or junk e-mail. Now you can add the alert in your rule
which indeed is client only. Separating the move action and display
alert action by creating 2 rules is the proper work around for this.

However, when I created a rule whose only action was an alert, it still
became a client-only rule.

 

[Brian Tillman]

Yes, of course. But it will still move the message when Outlook is
closed as it is server based.

Even if it says "client only"? When I try to create a rule with no
conditions and whose only action is "Display a desktop alert", I get a
pop-up that says "This rule is a client-only rule, and will process only
when Outlook is running."

 

[Roady [MVP]]

I think you are missing something. Instead of creating a rules which both
moves AND displays the alert (which makes it client side only) you create 2
rules. 1 for moving (server side) and 1 for showing the alert (client side).

This way the message gets moved even when Outlook is closed. The fact that
the alert is client side doesn't matter as it is of no use anyway when
Outlook is closed.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

Yes, of course. But it will still move the message when Outlook is
closed as it is server based.

Even if it says "client only"? When I try to create a rule with no
conditions and whose only action is "Display a desktop alert", I get a
pop-up that says "This rule is a client-only rule, and will process only
when Outlook is running."

 

[Brian Tillman]

I think you are missing something. Instead of creating a rules which
both moves AND displays the alert (which makes it client side only)
you create 2 rules. 1 for moving (server side) and 1 for showing the
alert (client side).

I do see now that I misunderstood what you were saying a few posts back. I
thought you were saying that the alert, if specified as the only action in a
rule, would be server-side. Mea Culpa.