Differences between Tasks and Reminder/Meetings

[Michele]

Hi,
from the moment I started using Outlook I have used the Calendar to
store my personal activities (i.e. "backup", a reminder which repeats
monthly).
However, I read that tasks are more suitable for personal activities.

What's the difference between tasks and reminders/meetings? How do you
use them?

Thanks

 

[Judy Gleeson \(MVP Outlook\)]

which version do you have?

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Here are some tips about how to post questions:
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Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot

 

[Michael]

Hi,
from the moment I started using Outlook I have used the Calendar to
store my personal activities (i.e. "backup", a reminder which repeats
monthly).

Me too.

However, I read that tasks are more suitable for personal activities.

And these sources say that without argue the reasons? Then you should
not hear to these sources.

What's the difference between tasks and reminders/meetings?

Try it and look to the differences of the form and features.

I guess one importand difference between calendar and tasks is that
the outlook-tasks are good to assign tasks to someone else because you
will get feedback automatically if someone else finishs a task. But I
do not use this feature and ...

How do you use them?

.... so i don't use tasks but many calendar entries like you.

 

[Michele]

Judy Gleeson (MVP Outlook) ha scritto:

which version do you have?

Outlook 12.0

 

[Judy Gleeson \(MVP Outlook\)]

Calendar items are for things with start and end times - meetings,
teleconferences etc. Tasks are for things "to do" like write a report, chase
up a supplier's quotation, call a friend. They have start and due dates.

Both Calendar items and Tasks can have reminders.

Tasks will keep a record of when you completed them. Calendar items will
not.
Tasks stay on your list of things to do until you do them. They can become
overdue and will change to Red in colour when that happens. Putting things
to do on the Calendar means that they can be left in the past as they do not
reappear each day - they stick to the day you put them on.

If you use the TaSkPad well, you can manage your work to do using
Tasks.Tasks can be prioritised, scheduled, delegated (assigned), tracked and
their progress can be managed and reported on.

The Calendar also enables you to book meeting rooms, invite people to
meetings.

So they are quite difeerent and can work very well alongside each other once
you get the hang of what's a Task and what's a meeting..

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant

There are various articles about using Outlook here:
www.judygleeson.com/articles.aspx
Canberra, Australia

"What do we live for, if it is not to make life less difficult for each
other?"
George Eliot