DESKTOP AND LAPTOP MERGE OF ACCOUNTS

[Guest]

I HAVE A DESKTOP AND A LAPTOP, I USE OUTLOOK 2002 ON BOTH, I ALSO USE WINDOWS
XP PRO ON BOTH, I USE OFFICE XP ON BOTH. IF I'M OUT OF TOWN FOR A WEEK AND I
ACCESS OUTLOOK ON MY LAPTOP AND READ AND DELETE OR STORE EMAILS, WHEN I GET
HOME I HAVE TO DO THE SAME THING ON MY DESKTOP. HOW CAN ISET THOE ACCOUNTS UP
SO THAT WHEN I DO SOMETHING ON EITHER PC IT AUTOMATICALLY TAKES PLACE ON THE
OTHER PC? IN OTHER WORDS IF I DELETE EVERYTHING IN MY INBOX ON MY LAPTOP, I
WANT TO BE DELETED ON MY DESKTOP AS WELL.

THANX
CHARLES

 

[VanguardLH]

I HAVE A DESKTOP AND A LAPTOP, I USE OUTLOOK 2002 ON BOTH, I ALSO USE
WINDOWS
XP PRO ON BOTH, I USE OFFICE XP ON BOTH. IF I'M OUT OF TOWN FOR A
WEEK AND I
ACCESS OUTLOOK ON MY LAPTOP AND READ AND DELETE OR STORE EMAILS,
WHEN I GET
HOME I HAVE TO DO THE SAME THING ON MY DESKTOP. HOW CAN ISET THOE
ACCOUNTS UP
SO THAT WHEN I DO SOMETHING ON EITHER PC IT AUTOMATICALLY TAKES
PLACE ON THE
OTHER PC? IN OTHER WORDS IF I DELETE EVERYTHING IN MY INBOX ON MY
LAPTOP, I
WANT TO BE DELETED ON MY DESKTOP AS WELL.

THANX
CHARLES

Ow, my ears hurt from your screaming (all caps).
Ow, my eyes hurt from having to read all caps.
Yelling does not get you more attention.
Yelling gets you ignored.

Read:

http://users.tpg.com.au/bzyhjr/liszt.html
http://support.microsoft.com/default.aspx/kb/555375

 

[Brian Tillman]

I HAVE A DESKTOP AND A LAPTOP, I USE OUTLOOK 2002 ON BOTH,

it looks like your caps lock key us stuck, too.

I ALSO USE
WINDOWS XP PRO ON BOTH, I USE OFFICE XP ON BOTH. IF I'M OUT OF TOWN
FOR A WEEK AND I ACCESS OUTLOOK ON MY LAPTOP AND READ AND DELETE OR
STORE EMAILS, WHEN I GET HOME I HAVE TO DO THE SAME THING ON MY
DESKTOP. HOW CAN ISET THOE ACCOUNTS UP SO THAT WHEN I DO SOMETHING ON
EITHER PC IT AUTOMATICALLY TAKES PLACE ON THE OTHER PC? IN OTHER
WORDS IF I DELETE EVERYTHING IN MY INBOX ON MY LAPTOP, I WANT TO BE
DELETED ON MY DESKTOP AS WELL.

Bottom line: with a POP account, you can't. How can one PC possibly know
what the other PC has done?

 

[Guest]

Charles

You can do what you want using Briefcase. Set up a Briefcase on your
laptop, and copy your Outlook .pst file from the folder on your desktop (it
will be in a folder something like "C:\Documents and Settings\yourlogon\Local
Settings\Application Data\Microsoft\Outlook", which you will need to share)
into the Briefcase on your laptop (I am assuming you can network them).

You will now need to tell the laptop that the .pst for Outlook is located in
your Briefcase and not in the usual location (as above for desktop). I
forget exactly how I did this, but I think you need to go to File > Data File
Management... (I use Outlook 2003) and browse to the .pst file in the
Briefcase. Your laptop will now use this file for your Outlook data, and you
will be able to synchronise the .pst file between the 2 machines using the
update file function of Briefcase. I have been doing this for over 2 years
and it works v. well.

Good luck!

 

[Brian Tillman]

You can do what you want using Briefcase.

This won't tell the second Outlook what messages the first one has
downloaded, however. If the messages are left on the server, the second
Outlook will download them again because as far as it's concerned, the
messages are new and then you'll have duplicates in the Inbox.

 

[Guest]

Brian

It does exactly that, because the messages are downloaded and stored in the
..pst file, so when the .pst file is synchronised between machines both
machines have exactly the same messages.

Yes, if you leave them on the server, there may be problems, but I don't
leave my messages on the server, so that is not an issue for me. I can
assure you, I have been doing this for over 2 years and have had no problems
whatsoever. I am currently sitting at my laptop with exactly the same
messages, calendar, and contacts as I have on my desktop. At the end of the
afternoon, I shall re-synchronise, and any changes I have made or messages I
have received on the laptop will be duplicated on the desktop.

Yes, it took me a bit of effort back in 2005 to work out how to do this, but
it has been well worth the effort.

Regards
WilliamGeorge

 

[Brian Tillman]

It does exactly that, because the messages are downloaded and stored
in the .pst file, so when the .pst file is synchronised between
machines both machines have exactly the same messages.

If you have each PC delete messages when they download and always use the
two PCs sequentially, I realize that it should work.

 

[Guest]

That is what I do.

Not sure what would happen if the messages are NOT deleted on the server.
Even if you only use one machine, how does it know that messages which have
been left on the server are not to be downloaded again? Doesn't it just
compare the message header information with the copy already downloaded, and
infer that it already has the message?

It is certainly not a good idea to start Outlook on both machines between
synchronisations, because Briefcase then tells you both files have changed,
but when I get into that situation, I usually manage to remember which is
the up-to-date Outlook file, in order to decide which direction the transfer
should be.

WiiliamGeorge

 

[Brian Tillman]

Not sure what would happen if the messages are NOT deleted on the
server.

Each machine would download messags that it sees as new since the last
download it performed.

Even if you only use one machine, how does it know that
messages which have been left on the server are not to be downloaded
again?

The client and server cooperate and assign a numeric value to each message.
When Outlook connects, it tells the server to send those values for each
message. Outlook compares the values from the server with the values it
saves from the last connect and if any arrive that do not match the
collection, Outlook asks the server for the messages whose values they are.
It then tremembers those value for the next time.

Doesn't it just compare the message header information with
the copy already downloaded, and infer that it already has the
message?

Not at all.

It is certainly not a good idea to start Outlook on both machines
between synchronisations, because Briefcase then tells you both files
have changed, but when I get into that situation, I usually manage to
remember which is the up-to-date Outlook file, in order to decide
which direction the transfer should be.

You are more precise that many would be and manage to keep track of the
state of your most recent sync. Many would not be able to keep track like
that and wind up confused.