Deleting an e-mail after a set period when sent to other users in the same domain

  • Thread starter Thread starter dancecommander81
  • Start date Start date
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dancecommander81

Hi,

I'm wanting to send an e-mail to all internal staff notifying them of a
new code for the door. However, as I'm not a very trusting person I
want the e-mail to be deleted shortly after it is read. Is there any
way of doing this? I'll using the Message Tracking Center to see if it
gets forwarded to anyone. I've been playing around with the expiry
feature, but this only deletes the e-mail if it wasn't read. I'm
thinking that it would be useful if there was a server side rule for
all mailboxes which looked for the subject and deleted it after being
read, I'd prefer a timed delay though, but I reckon that asking a bit
much!

Hope someone can help me :)

Cheers,

Ricard Thorneycroft
 
Hi,

I'm wanting to send an e-mail to all internal staff notifying them of a
new code for the door. However, as I'm not a very trusting person I
want the e-mail to be deleted shortly after it is read. Is there any
way of doing this? I'll using the Message Tracking Center to see if it
gets forwarded to anyone. I've been playing around with the expiry
feature, but this only deletes the e-mail if it wasn't read. I'm
thinking that it would be useful if there was a server side rule for
all mailboxes which looked for the subject and deleted it after being
read, I'd prefer a timed delay though, but I reckon that asking a bit
much!
Click to expand...



I don't get it. You want to hide the information that you just provided to
your recipients? That means they cannot look it up later, and since they
are not experienced with the new code then they have nothing to look it up
again. Who do you want to hide it from? From your recipients giving it to
someone else? Well, you just told the recipients what is the door code so
they can tell anyone else they choose. Deleting the e-mail doesn't stop
them from printing out a hard copy or doing a screen capture.

If you want to hide it from anyone but the recipient then encrypt it. You
will need the public keys for all your recipients so you can encrypt your
message using their public key which then the recipients use their private
key to decrypt it.

There are self-expiring mail providers. You don't mention WHAT you use as
your mail server or e-mail provider, like whether you use SMTP or Exchange,
so you'll have to talk with them to see if they include expiring mails
(which does nothing to get rid of the copy in an archive .pst file). Of the
self-expiring e-mail providers that I've seen, they require you to download
their client plug-in which will decrypt the mail up until the expiration
date. After that, the user still has the message but it remain encrypted
and the client plug-in won't decrypt it anymore. But that still doesn't
prevent them from printing a copy or doing a screen capture. However, a
copy saved in their archive .pst file will also be encrypted, so they won't
be able to retrieve and read it later.
 
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