Creating multiple indexes in a document (subject, authors, etc)

[Guest]

I need to create multiple indexes for a document, i.e. a subject index, an
author index and a first line index. I need to cross reference the index
entries to specific items and not just the page on which the entry appears.
Is this possible? I'm using Office Word 2003. Thanks

 

[Stefan Blom]

Unfortunately, there is no built-in way to create a hyperlinked index,
if that's what you are trying to do.

However, it is possible to create multiple indexes. An index is
in fact an INDEX field, which collects information from XE fields in
the document; each XE field defines a separate index entry. And you
can mark for several different types of indexes by adding the \f
switch to your index entries.

To display XE fields, show hidden text. For your authors, you'll see
something like { XE "Author name here" }. Just add the \f "a" switch
to the end of the code: { XE "Author name here" \f "a" }. Repeat this
procedure for each type of index entry, adding an \f switch and a
"category letter". For subjects, you could use \f "s".

Then insert an index: Press Ctrl+F9. Word inserts field delimiters,
{ }. Type INDEX \f "a", and press F9 to update. For the next type of
index, repeat the procedure, using the \f switch followed by the
corresponding letter.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Guest]

Thanks, Stefan. Just what I wanted.

Unfortunately, there is no built-in way to create a hyperlinked index,
if that's what you are trying to do.

However, it is possible to create multiple indexes. An index is
in fact an INDEX field, which collects information from XE fields in
the document; each XE field defines a separate index entry. And you
can mark for several different types of indexes by adding the \f
switch to your index entries.

To display XE fields, show hidden text. For your authors, you'll see
something like { XE "Author name here" }. Just add the \f "a" switch
to the end of the code: { XE "Author name here" \f "a" }. Repeat this
procedure for each type of index entry, adding an \f switch and a
"category letter". For subjects, you could use \f "s".

Then insert an index: Press Ctrl+F9. Word inserts field delimiters,
{ }. Type INDEX \f "a", and press F9 to update. For the next type of
index, repeat the procedure, using the \f switch followed by the
corresponding letter.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Stefan Blom]

You are welcome.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Guest]

Thanks, Stefan. I've wondered about that for years. One more question. The
book is long, and I want readers to go to things by page - like I compose
"And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8
beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark
the text here and there so that "67", "324" and "457" stay updated as I edit
the text?
Qumranandy

 

[Guest]

Thanks, Stefan. I've wondered about that for years. One more question. The
book is long, and I want readers to go to things by page - like I compose
"And Cross made other errors - see pages 67, 324 and 467" not "See chapter 8
beginning, chapter 12 middle and chapter 18 1/3 way through" How do I mark
the text here and there (here or there?) so that "67", "324" and "457" stay
updated as I edit the text?
Qumranandy

 

[Suzanne S. Barnhill]

Insert bookmarks within or around the referenced text. Then insert a PAGEREF
field using Insert | Reference | Cross-reference to Page number of Bookmark.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Dear Suzanne,
Thanks, but it didn't work. I went to a section that I reference quite a
bit and created a bookmark named "haplographies3". Then I went to one of the
reference texts and changed "See to 7,34-35" (column 7, lines 34-35; I edit a
manuscript consisting of columns and lines) to See {haplographies3}. I then
printed out the page, and saw "See to" where I had inserted the
cross-reference.
qumranandy

 

[Suzanne S. Barnhill]

I don't see how you expected {haplographies3} to do anything (even if you
inserted the braces using Ctrl+F9). You need a PAGEREF field, which you will
get if you use Insert | Reference | Cross-reference, instead, selecting
Bookmark as the reference type and Page number for "Reference to."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Sorry, Suzanne; I responded to hastily. I got it to work. I changed "See to
7,34-35" to "See page", then I understood what the number was that pops up
when I insert the crossreference - it's the number of the page of the
bookmark. Thanks.
Qumranandy

 

[Suzanne S. Barnhill]

Glad you got it working.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.