Creating a Form using Tables feature

[Guest]

I have Word 2000. I created a Form with text form fields, using the Tables feature -- some cells have the text form field. One of the fields (in a cell) is to hold several paragraphs of information. When I tested the form after creating it, it took paragraphs of information that I manually entered into it. Now, however, when I try to copy either one or several short paragraphs from an existing Word document and paste the paragraphs into the field in that cell, Word inserts a page break and kicks the cell with the pasted information onto the next page. I want the cell, with the pasted information, to stay on the first page. (There is plenty of room for the information, but regardless of the size of the paragraphs, it still inserts a page break and kicks the cell to the next page.) What's happening here and how can I get around it? (This is a form of information that several people will use.)

 

[Charles Kenyon]

FormFields only work in documents that are protected for forms. What you are
talking about is what Word calls an "online form." Check this in help. For
more about online forms, follow the links at
http://addbalance.com/word/wordwebresources.htm#Forms or
http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm especially Dian
Chapman's series of articles.

What happens if your document is unprotected and you paste the same
information into a table cell? If you are copying multiple paragraphs into
one cell you _may_ be carrying paragraph formatting such as "keep lines
together" and "keep with next" into your cell. I don't think the keep lines
together makes a difference to table rows, but keep with next probably will.
Take a look at your row formatting. Is the row set up to allow the row to
break and continue on the next page? If not, that may be at least part of
your problem.

See http://addbalance.com/usersguide/tables.htm for more on using tables.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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I have Word 2000. I created a Form with text form fields, using the

Tables feature -- some cells have the text form field. One of the fields
(in a cell) is to hold several paragraphs of information. When I tested the
form after creating it, it took paragraphs of information that I manually
entered into it. Now, however, when I try to copy either one or several
short paragraphs from an existing Word document and paste the paragraphs
into the field in that cell, Word inserts a page break and kicks the cell
with the pasted information onto the next page. I want the cell, with the
pasted information, to stay on the first page. (There is plenty of room for
the information, but regardless of the size of the paragraphs, it still
inserts a page break and kicks the cell to the next page.) What's happening
here and how can I get around it? (This is a form of information that
several people will use.)

 

[Bill Foley]

When you copy several paragraphs of text from one document into another they
bring along their formatting (contained in the paragraph mark). If you only
want the text and not the formatting brought over, but want the formatting
of the location you paste it into try this:

1. Triple-click the first paragraph to select it.
2. Hold the SHIFT key and press the left arrow (this unselects the paragraph
marker).
3. Switch to your form and press CTRL-V to paste.
4. Repeat for other paragraphs.

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/

I have Word 2000. I created a Form with text form fields, using the

Tables feature -- some cells have the text form field. One of the fields
(in a cell) is to hold several paragraphs of information. When I tested the
form after creating it, it took paragraphs of information that I manually
entered into it. Now, however, when I try to copy either one or several
short paragraphs from an existing Word document and paste the paragraphs
into the field in that cell, Word inserts a page break and kicks the cell
with the pasted information onto the next page. I want the cell, with the
pasted information, to stay on the first page. (There is plenty of room for
the information, but regardless of the size of the paragraphs, it still
inserts a page break and kicks the cell to the next page.) What's happening
here and how can I get around it? (This is a form of information that
several people will use.)

 

[Guest]

Thanks! Between the two responses I got, the problem was fixed and it worked great!

 

[Guest]

Thanks! Between the two responses I got, the problem was fixed and it worked great!