PS: i already did one of those "look for outlook errors and repair"
it
found no error at all! so no action was taken.
:
Use the Advanced Tab. If you look at the top of that dialog, it gives
you a
choice of what type of Outlook Items to search. Select Contacts in
that
dropdown. When you do, the Field dropdown will present a flyout for
"All
Contact Fields." There you will find "Notes."
--
Russ Valentine
[MVP-Outlook]
message
Russ: it's actually not that simple! May i illustrate please:
In Contacts "mode", you have all the contacts on the right pane.
you go
to
Tools at the top, the dropdown menu's 2nd option is Instant Search.
the
pull out menu to the right when you hover over the Instant Search
shows
multiple options where the last one is Advanced Find.
when you select Advanced Find, you get a new pop up window. in
that
window, there are 3 tabs. the first tab is Contacts, the 2nd tab
is More
Choices, the 3rd tab is Advanced.
the 1st tab (Contacts) does not seem to work for me at all as there
is no
such option for searching the "Notes" section.
the 3rd tab, Advanced, asks you to start with defining a "Field"
with a
Field dropdown menu. However, when you drop down that menu,
there is NO
"notes" field. The option called "All Note Fields" has a pull
out menu
that allows you to select Contact, maybe that's the right one?
or,
alternatively, one other Field in the field dropdown is
"Frequently Used
Fields" where you can choose either Contacts or simply Notes.
both
sound
correct to me. please realize that "Note" is probably incorrect
but
"Notes" is probably correct since the section in Contacts at the
bottom
where
i put all my notes is actually called "Notes" plural. I suspect
that
"Note"
is that other Outlook functionality called Note for taking notes.
in any case, i've tried using that Advanced find and tried various
Fields
options but they do not work.
i really really need this function badly for what i do daily and am
really
stumped.
any help would be most appreciated.
thank you!
:
Just use the Advanced Tab, Look for Contacts, use the Field
dropdown to
select "Notes," then "contains" and enter what you're searching
for..
--
Russ Valentine
[MVP-Outlook]
message
just to see if Russ and/or others have missed my previous
posting.
thx.
sorry for the repeat.
:
Oops...Russ, did you see my post immediately preceding your
last post?
i
think we might have posted almost at the same time so you might
not
have
had
the opportunity to read my last post. thx.
:
Perhaps, but that assumes facts not yet in evidence. My point
was
that
even
though Instant Search fails to find data in the Notes field,
using
the
Advanced Find dialog will still pull it up.
--
Russ Valentine
[MVP-Outlook]
advanced find uses the search index - so it sounds like the
index
is
corrupt and needs rebuilt.
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks?
http://www.outlook-tips.net/beginner/
Outlook 2007:
http://www.slipstick.com/outlook/ol2007/
Outlook & Exchange Solutions Center:
http://www.slipstick.com
** Please include your Outlook version, Account type, and
Windows
Version
when requesting assistance **
"Dualmonitors" <
[email protected]>
wrote in
message
Hello Russ:
thx so much for trying to help! this is pretty much a
disaster
as
the
Search function for finding key words that i put into the
"Notes"
section
of
Contacts is a long time feature that i've come to depend
on.
i've tried the "Advanced Find" that you had suggested but
it also
didn't
work.
Example: if under Russ Valentine in my Contacts list,
under
Notes
for
your
name, i put down "computer genius", and also "Microsoft
expert",
in
the
future, i may recall you, the person who's the computer
genius
and a
Microsoft expert but i might have forgotten your full
name, so
i'd
search
for
either of those 2 terms and i'll instantly have a very
short list
of
people
to choose from.
the search function is on the upper right hand corner of
the
"Contacts"
section, and there's a small magnifying glass icon there
as well,
where
one
is supposed to type in the term or "string" to search for.
that is not working.
additionally, when i tried to use the Advanced Find that
you had
suggested,
it also yielded zero results.
what should i do?
i look forward to hearing any suggestions. this is very
important
for
me.
thank you again in advance. you're a great resource to
have.
much
appreciated!
:
There are many posts here on troubleshooting Outlook
2007's
deeply
troubled
Search function. Read the ones that apply to your
situation.
There
is
not
enough information here for us to help you. It is a known
issue
that
Instant
Search fails to find things in the Notes field.
You might want to return to using Advanced Find until
Microsoft
can
get
its
new Search function to work. I doubt they will get it
working
anytime
soon.
--
Russ Valentine
[MVP-Outlook]
"Dualmonitors" <
[email protected]>
wrote in
message
Gentlemen/Ladies: i've been a long time user of
Microsoft
Outlook
(maybe
over 10 years) and have long found the Notes section of
the
Contacts
to be
useful. i would put in keywords that would help me
find/remember
the
contact by, i.e. John Smith, in the Notes section, i
might
write
Joe
Smith's
brother, or Computer expert. Typically, i would
simply
type
in
Joe
Smith
and every contact where anywhere containing Joe Smith
would
show
up,
and
of
course, John Smith would show up as well since i wrote
in his
Notes
section,
Joe Smith's brother.
in the past couple of weeks, for some reason, i haven't
used
my
search
function much. but for the past 3 days, i cannot
get the
Search
function
to find anything at all in Contacts!!
this is a KEY functionality for me. i have over 1500
contacts
and it
is
very useful for me to be able to zero in on certain
people.
i've tried researching this for hours to no avail.
i might
have
inadvertently hit a key to the left or right of the
keyboard
and
that
might
have changed some important setting?
i would greatly appreciate any help. thank you so
much in
advance!