Contacts and Address pst file

[TonySper]

How do you get the contacts file and the pst address book to have the same
data?? Just realized that when I start an email address it finds a name I
wanted with no problem but when I went to the address book that name was not
in there. I would like the address book to have all the contacts in it also.
Is there some way to sync the two??
TonySper

 

[Gordon]

How do you get the contacts file and the pst address book to have the same
data?? Just realized that when I start an email address it finds a name I
wanted with no problem but when I went to the address book that name was
not in there. I would like the address book to have all the contacts in it
also. Is there some way to sync the two??
TonySper

The Addressbook and Contacts are already. The addressbook is only a view of
your Contacts folder. What you are seeing that is different is the
Autocomplete file

 

[DL]

The address book is simply a filtered view of Contacts, there is no pst
address book.
If you start typing a name any entry you get is from a seperate cache file
(username.nk2 file) , which saves previously entered addresses, if these
addresses are not in your contacts you have to add them

 

[TonySper]

Then why when I look at the contracts and I can see the name I am looking
for but when I look at the address book it is not in there??
TonySper

 

[Gordon]

Then why when I look at the contracts and I can see the name I am looking
for but when I look at the address book it is not in there??
TonySper

The addressbook will only show those contacts that have an electronic
address: either an email address or a fax number.

 

[DL]

Maybe the Contact is 'saved as' in a different format
Depending on version of Outlook, I believe, you can search the address book
using two different methods

 

[Brian Tillman [MVP - Outlook]]

How do you get the contacts file and the pst address book to have the same
data?? Just realized that when I start an email address it finds a name I
wanted with no problem but when I went to the address book that name was
not in there. I would like the address book to have all the contacts in it
also. Is there some way to sync the two??

In addition to what the others have said, make sure you're not using a
Personal Addrress Book file.

 

[TonySper]

Gordon,
I checked this out and all the names in the contact folder have an email
address in them but some of them are not in the address book. I guess you
have to put the names in both the contact folder and then add them to the
address book. Is there a way to import the contacts into the address book?
That is what I would like to do is just delete all in the address book as I
find there is double and triple entries of the same person and want to clean
up the address book so it has the same info as the contact folder.
TonySper

 

[TonySper]

Brain,
Yes I am using a personal address book file. It is just my name TONY.PST.
Should I change it to outlook.pst???
Tony

 

[Gordon]

Gordon,
I checked this out and all the names in the contact folder have an email
address in them but some of them are not in the address book. I guess you
have to put the names in both the contact folder and then add them to the
address book. Is there a way to import the contacts into the address book?
That is what I would like to do is just delete all in the address book as I
find there is double and triple entries of the same person and want to clean
up the address book so it has the same info as the contact folder.
TonySper

The address Book is just a view of your Contacts folder. Are you SURE
you are talking about the Address Book and not the Autocomplete function?

 

[TonySper]

Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then go
to my address book and check the names in there and they are not the same.
Some names in the contact folder are not in the address book. I also find I
have many dupes and triplicates in the address book. Now when I start to
make up an new email and start writing the address it does use the name in
the contact list. That is I think it is as the name I am entering is not in
the address book. Is there a separate list for the auto entry? Using Office
2007.
Tony

 

[Gordon]

Gordon,
I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then go
to my address book and check the names in there and they are not the same.

So where are you accessing this "Addressbook" from?

 

[TonySper]

I go to New Mail then Address book and it shows two places. One named
contacts which when I look at that it does not have the same data as in my
contact folder and then another place that says address book but when I
click on this there is nothing there.
Tony

 

[DL]

As prevoiusly stated, when you start typing the name in the To box, the
entries that appear are NOT taken from your address book or Contact list,
but from a completely seperate cache file
You can delete eroneous entries by highlighting them with arrow keys and
pressing delete Btn (No mouse input)

The address book is what appears when you click the To Btn

 

[Gordon]

I go to New Mail then Address book and it shows two places. One named
contacts which when I look at that it does not have the same data as in my
contact folder and then another place that says address book but when I
click on this there is nothing there.
Tony

The address book there won't. That's normal. Do you have more than one
Contacts folder?

 

[Brian Tillman [MVP - Outlook]]

I am somewhat confused but let me tell you what I am looking at. First I
look at my Contact folder in Outlook and check the names in there. I then
go to my address book and check the names in there and they are not the
same. Some names in the contact folder are not in the address book.

Unless the contact has an electronic address (email or fax), it won't appear
in the address book view.

I also find I have many dupes and triplicates in the address book.

There will be a separate address book entry for EACH electronic address a
contact has. So, if the contact has values for "E-mail", "E-mail 2", and
"Business Fax", you'll see three entries in the address book for that one
contact because the contact had three electronic addresses.

Now when I start to make up an new email and start writing the address it
does use the name in the contact list. That is I think it is as the name I
am entering is not in the address book. Is there a separate list for the
auto entry?

This is the autcomletion cache Gordon mentioned and it is a separate file.
Each time you send a message, Outlook remembers the recipient address,
whether or not it shows in the address book or corresponds to a contact. If
you manuall enter an address, Outlook will remember it. If you choose an
address from the address book interface, Outlook will rememeber it. If you
later change the contact and modify the address, Outlook will not know. You
haven't used the address in a message yet so the autocompletion cache won't
contain it.

 

[Brian Tillman [MVP - Outlook]]

Yes I am using a personal address book file. It is just my name TONY.PST.
Should I change it to outlook.pst???

PST files are _not_ personal address books. A PST can have any name you
want to give it. If you like the file name tony.pst, by all means continue
to use it. Personal Address Books are files with the PAB file type and you
have to specifically add them to Outlook. You would remember if you did.

 

[TonySper]

Thank You All,
It looks like I have a lot to learn and remember. I will revaluate what I
have been doing with the added knowledge that I have accumulated from all
the great input from all of you. Maybe in due time I may get my mind and the
address and contact and auto file and begin to understand what is happening.
Maybe the best way is to go back to ground zero and start inputting things
and see where they go. Anyway you all have given me great input.
Thanks
TonySper

 

[Gordon]

Thank You All,
It looks like I have a lot to learn and remember. I will revaluate what I
have been doing with the added knowledge that I have accumulated from all
the great input from all of you. Maybe in due time I may get my mind and the
address and contact and auto file and begin to understand what is happening.
Maybe the best way is to go back to ground zero and start inputting things
and see where they go. Anyway you all have given me great input.
Thanks

You're welcome. Please post back with any further queries - we're always
here to try to help!

 

[Bagwash]

Thanks from me too: never really understood this issue (and still don't ...)
but following this thread had made interesting reading. I must try reading
it first thing in the morning rather than last thing at night!