Contact 'Groups'

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Guest

In Windows XP’s Outlook Express address book I could have separate folders
under the ‘Main Identity’ heading. The folders would have names like
‘Genealogy’ or ‘Church Staff’. In those folders would be email addresses.
So, when I composed an email I could pick and choose which names to send a
message. This is very convenient because I have several hundred email
addresses I need a way to separate out groups of them. I’m now using Windows
Vista’s Mail and can’t seem to find a way to have individual groups of
addresses where I can pick and choose the names to send messages. I can see
how to make ‘Groups’, but the email program will only send messages to all
the names in the group. How do I set it up to be able to pick and choose who
to send messages to?
 
One way is to select the group, then close the message, which will
prompt you to save it. Do so. Now open that message in the Drafts
folder where you will be able to edit the expanded group.

Another option is to upgrade to Windows Live Mail because its
groups can be expanded and edited on the To line of he message
being composed..
http://get.live.com/wlmail/overview

Gary VanderMolen [MS-MVP WLM]
 
Thank you for your suggestions. I'm afraid that Vista's method of selecting
individual names within a 'group' is a step or two backwards from XP.

Gary VanderMolen said:
One way is to select the group, then close the message, which will
prompt you to save it. Do so. Now open that message in the Drafts
folder where you will be able to edit the expanded group.

Another option is to upgrade to Windows Live Mail because its
groups can be expanded and edited on the To line of he message
being composed..
http://get.live.com/wlmail/overview

Gary VanderMolen [MS-MVP WLM]


Mike said:
In Windows XP’s Outlook Express address book I could have separate folders
under the ‘Main Identity’ heading. The folders would have names like
‘Genealogy’ or ‘Church Staff’. In those folders would be email addresses.
So, when I composed an email I could pick and choose which names to send a
message. This is very convenient because I have several hundred email
addresses I need a way to separate out groups of them. I’m now using Windows
Vista’s Mail and can’t seem to find a way to have individual groups of
addresses where I can pick and choose the names to send messages. I can see
how to make ‘Groups’, but the email program will only send messages to all
the names in the group. How do I set it up to be able to pick and choose who
to send messages to?
Click to expand...
Click to expand...
 
I have figured out a way to pick and choose the names within a contact folder
without using Windows Live (which only lets you opt out of the lists of
names, not opt in, which is a pain when the folder has 100 names in it).
Launch Contacts; choose the folder with the names in it that make up the
folder. While using the Control Key pick and choose the names you want the
message to go to and right click any one of them. Choose Action/send email.
Only the names selected will get the email message.

Gary VanderMolen said:
One way is to select the group, then close the message, which will
prompt you to save it. Do so. Now open that message in the Drafts
folder where you will be able to edit the expanded group.

Another option is to upgrade to Windows Live Mail because its
groups can be expanded and edited on the To line of he message
being composed..
http://get.live.com/wlmail/overview

Gary VanderMolen [MS-MVP WLM]


Mike said:
In Windows XP’s Outlook Express address book I could have separate folders
under the ‘Main Identity’ heading. The folders would have names like
‘Genealogy’ or ‘Church Staff’. In those folders would be email addresses.
So, when I composed an email I could pick and choose which names to send a
message. This is very convenient because I have several hundred email
addresses I need a way to separate out groups of them. I’m now using Windows
Vista’s Mail and can’t seem to find a way to have individual groups of
addresses where I can pick and choose the names to send messages. I can see
how to make ‘Groups’, but the email program will only send messages to all
the names in the group. How do I set it up to be able to pick and choose who
to send messages to?
Click to expand...
Click to expand...
 
I have figured out a way to pick and choose the names within a contact folder
without using Windows Live (which only lets you opt out of the lists of
names, not opt in, which is a pain when the folder has 100 names in it).
Launch Contacts; choose the folder with the names in it that make up the
folder. While using the Control Key pick and choose the names you want the
message to go to and right click any one of them. Choose Action/send email.
Only the names selected will get the email message.
 
The Windows Live Mail way is not too burdensome if you have only
a few names to delete from a group. The key is to keep your groups
small and selective.

--
Gary VanderMolen [MS-MVP WLM]


Mike said:
Thank you for your suggestions. I'm afraid that Vista's method of selecting
individual names within a 'group' is a step or two backwards from XP.

Gary VanderMolen said:
One way is to select the group, then close the message, which will
prompt you to save it. Do so. Now open that message in the Drafts
folder where you will be able to edit the expanded group.

Another option is to upgrade to Windows Live Mail because its
groups can be expanded and edited on the To line of he message
being composed..
http://get.live.com/wlmail/overview

Gary VanderMolen [MS-MVP WLM]


Mike said:
In Windows XP’s Outlook Express address book I could have separate folders
under the ‘Main Identity’ heading. The folders would have names like
‘Genealogy’ or ‘Church Staff’. In those folders would be email addresses.
So, when I composed an email I could pick and choose which names to send a
message. This is very convenient because I have several hundred email
addresses I need a way to separate out groups of them. I’m now using Windows
Vista’s Mail and can’t seem to find a way to have individual groups of
addresses where I can pick and choose the names to send messages. I can see
how to make ‘Groups’, but the email program will only send messages to all
the names in the group. How do I set it up to be able to pick and choose who
to send messages to?
Click to expand...
Click to expand...
Click to expand...
 
Sounds like a good workaround!

--
Gary VanderMolen [MS-MVP WLM]


Mike said:
I have figured out a way to pick and choose the names within a contact folder
without using Windows Live (which only lets you opt out of the lists of
names, not opt in, which is a pain when the folder has 100 names in it).
Launch Contacts; choose the folder with the names in it that make up the
folder. While using the Control Key pick and choose the names you want the
message to go to and right click any one of them. Choose Action/send email.
Only the names selected will get the email message.

Gary VanderMolen said:
One way is to select the group, then close the message, which will
prompt you to save it. Do so. Now open that message in the Drafts
folder where you will be able to edit the expanded group.

Another option is to upgrade to Windows Live Mail because its
groups can be expanded and edited on the To line of he message
being composed..
http://get.live.com/wlmail/overview

Gary VanderMolen [MS-MVP WLM]


Mike said:
In Windows XP’s Outlook Express address book I could have separate folders
under the ‘Main Identity’ heading. The folders would have names like
‘Genealogy’ or ‘Church Staff’. In those folders would be email addresses.
So, when I composed an email I could pick and choose which names to send a
message. This is very convenient because I have several hundred email
addresses I need a way to separate out groups of them. I’m now using Windows
Vista’s Mail and can’t seem to find a way to have individual groups of
addresses where I can pick and choose the names to send messages. I can see
how to make ‘Groups’, but the email program will only send messages to all
the names in the group. How do I set it up to be able to pick and choose who
to send messages to?
Click to expand...
Click to expand...
Click to expand...
 
In fact by using the Control key you can pick any number of addresses to send
the message too. The Shift key works great for inclusive addresses.

Mike...........
 
As with most Windows programs, holding down the Control key
enables you to make random multiple selections. Holding down the
Shift key also enables you to select multiple items, except that it
highlights all contiguous items in the range between two selection clicks.
 
brink said:
As with most Windows programs, holding down the Control key
enables you to make random multiple selections. Holding down the
Shift key also enables you to select multiple items, except that it
highlights all contiguous items in the range between two selection
clicks.

--
Gary VanderMolen [MS-MVP WLM]
--------------------------------------------
brink said:
Mike,

I'm not sure what you mean by using the Control or Shift key with the
contacts. I can just simply right click a contact in the contacts group
and get the "Action/send email" option. Pressing those keys seem to not
to make any difference.

Shawn
Click to expand...
Click to expand...

Thank you Gary,

Yeah, I knew about the functions of the Control and Shift key. I could
select multiple contacts out of order with Control and all with Shift,
but it made no difference for me since you can only perform a action
with one contact at a time in a opened contact group. I did not need to
do anything but right click the contact and select the option to perform
the action. I just did not see what benefit these keys offered. Did I
miss something on them?
Click to expand...

I went back and tried to duplicate what the OP said he was doing, but it failed.
When I have more than one contact selected in a group, the "E-mail" option
under Action is grayed out. So, unless we are misinterpreting what the OP
is saying, you're not missing anything.
 
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