Change a mail message to an Appointment


M

Mad Dad

We use GroupWise at work and it has a great feature where you can select a
"Change To" option and then select... your choice.

This is very handy when people send e-mail instead of appointments... Thus a
Quick change to Group Or Posted appointment and all is done.

It appears to me that Outlook; Does NOT not provide a convenient and direct
method for the end user to convert an email or other task or note etc into
an Appointment or any other option.. or an Appointment into an e-mail or
other option.

I have only been able to do it my opening another window (Calander) and then
draging the email into the area I want.

Is there another way to convert an outlook event from one form to another?

Thanks
 
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G

Gordon

Mad Dad said:
We use GroupWise at work and it has a great feature where you can select a
"Change To" option and then select... your choice.

This is very handy when people send e-mail instead of appointments... Thus
a Quick change to Group Or Posted appointment and all is done.

It appears to me that Outlook; Does NOT not provide a convenient and
direct method for the end user to convert an email or other task or note
etc into an Appointment or any other option.. or an Appointment into an
e-mail or other option.

I have only been able to do it my opening another window (Calander) and
then draging the email into the area I want.

Just drag it to the Calendar button - that will automatically open a new
calendar Item.
(The same goes for Tasks and notes BTW...)
 
J

Judy Gleeson \(MVP Outlook\)

A few tricks to make it work really well:

Use the Folder list view in the Navigation Pane so you can see the
destination folder easilly.
Drag with the Right Mouse button so you get the option to Move rather than
alsways taking a Copy to the other folder.

--

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

..
 
M

Mad Dad

Thanks Judy and Gordon


Judy Gleeson (MVP Outlook) said:
A few tricks to make it work really well:

Use the Folder list view in the Navigation Pane so you can see the
destination folder easilly.
Drag with the Right Mouse button so you get the option to Move rather than
alsways taking a Copy to the other folder.

--

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
My suggested settings for Outlook 2003 are FREE on my website.

.
 
M

Mad Dad

For many reasons, the Calander function and Appointments tend to rule my
work day.

However, I am in a larg org ( Government body) and we have offices across
the city..

Not every one has full access (Privacy and HR issues), but most can see if
time is booked etc. Many fail to take any notice of the coding that
indicates if out of office etc..

Problem is that; I will be booked on one side of the city (9:00am to
10:30am) and some one will book me 10:30 to 11:30. But they are on the
other side... Thus I can not make it, and often it means, a number of calls
to get a new meeting time.. In addition ther are always the other trips,
that involve significant travel out of town.

In addition, while there is a travel / setup / debrief component both pre
and post appointment to consider. The other issue is, that I often have to
book a portable projector (if not in the room) and the room.

Thus my ideal system would have an extra feature when it comes to
appointments.

1: If creating the appointment, I can invite attendies, include myself and
rescources, but apply a pre and post time component on my self. Just two
little extra field to the right of the Start / End (all day event) times.

2: If reciving an appointment, and when accepting then the ability to be
able to apply a pre and post time component on my self.

3: It could even be a default time to be applied when ever the time is "out
of office". Note: Pre is often shorter than the Post for many reasons.

At present... I end up waisting time to book extra appointments for both the
pre and post meeting times......

Is this just me wanting more, or is this a feature that would be of use to
many busy people that are on the road ?

So how does one request an enhancement ?

Regards

mark
 
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D

Diane Poremsky [MVP]

It's highly doubtful we'll see changing in the current versions but Outlook
14 might do something about travel time.... the live maps addin will add
travel time appointments if you need it now. Or just add the travel time to
the appointment time and note the meeting's start time at the other location
in the notes or subject area:
Meeting @ 10 am
Location: across town
Start: 9:30 AM
End 1:30PM
 
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