Categories in Contacts

[TJColony]

I'm wondering if someone can tell me what the logic is behind how categories
are listed within a contact. I've tried adding them in a different order and
I can't figure out why they list in the order they do...it is NOT
alphabetical!??

 

[Judy Gleeson \(MVP Outlook\)]

G'day

can I ask: why does it matter? How are you using Categories that the order
they show is important? Are you using Group by Category?

--

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
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..

 

[Michael Bauer [MVP - Outlook]]

If you use the Categorizer of Outlook, it sorts the categories
alphabetically. Here's a list of how it's sorted:
http://www.vboffice.net/workshop.html?pub=6&lang=en&smp=1&cmd=showitem#t12

If you want to have the categories listed in the order they were added, you
may use Category Manager, and use it's sidebar to categorize your items. For
details and a download see the link in my signature, please.

--
Best regards
Michael Bauer - MVP Outlook

: VBOffice Reporter for Data Analysis & Reporting
: Outlook Categories? Category Manager Is Your Tool
: <http://www.vboffice.net/product.html?pub=6&lang=en>


Am Mon, 11 Aug 2008 17:08:05 -0700 schrieb TJColony:

 

[TJColony]

Thanks for your response Judy,..... obviously it does matter to me and I'm
not going to go into why, but I wouldn't have bothered posting if it didn't.
This is my first experience using a site like this for help and I'm
disapointed that my first reply is someone who isn't really interested in
helping me.

 

[TJColony]

Thank you for your response Michael...I will take a look at what you've
suggested!

 

[TJColony]

Michael...are you able to sort by more than one category? We're using it to
asign job titles and areas to brokers we work with. We'd like to be able to
pull all "leasing" brokers in "San Diego" (two seperate categories).

 

[Michael Bauer [MVP - Outlook]]

Outlook cannot sort by categories, instead you need to group by categories
and sort that.

You might try this: create a search folder for "leasing", then group the
view by categories, which would also list "San Diego". Additionally you
might add a filter to the search folder, so that it displays only items that
belong to both categories.

BTW: Sometimes, e.g. if a question isn't clear, it's useful to ask for the
why, as it migth help to understand your intention and what you really want
to achieve. That shouldn't upset you; from the ones who don't want to help
you you wouldn't get any answer at all.

--
Best regards
Michael Bauer - MVP Outlook

: VBOffice Reporter for Data Analysis & Reporting
: Outlook Categories? Category Manager Is Your Tool
: <http://www.vboffice.net/product.html?pub=6&lang=en>


Am Tue, 12 Aug 2008 08:47:08 -0700 schrieb TJColony:

 

[Michael Bauer [MVP - Outlook]]

I forgot this one: No, you cannot group by categories more than once. But
with the grouped search folder it should do what you need - at least for
e-mails.

--
Best regards
Michael Bauer - MVP Outlook

: VBOffice Reporter for Data Analysis & Reporting
: Outlook Categories? Category Manager Is Your Tool
: <http://www.vboffice.net/product.html?pub=6&lang=en>



Am Tue, 12 Aug 2008 08:47:08 -0700 schrieb TJColony:

 

[Judy Gleeson \(MVP Outlook\)]

I AM interested in helping you and now that you have explained what you are
trying to achieve I CAN help.

I suggest that rather than use Categories for every piece of data you want
to collect, you use Categories for a single key piece of data, in your case
"job titles" and then make a new field for their "area."

With this set up you can easilly group by Category and sub-group by Area.
Many of my clients have found this to be an effective solution to the exact
same situation you are in.

If you need help with either of the steps listed below, or any other aspect
of this, just come back, play nice and I WILL help you:

a) making a new field in your Contacts Folder
b) grouping manually by categroy and also by your Job Title field.


Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..

 

[Judy Gleeson \(MVP Outlook\)]

I didn't deserve that blast from you TJ Colony. I am interested in helping
you but you are making that difficult.

If you don't go into why you are trying to use a certain method to do
something in Outlook, and we can't see what you are doing, how can anyone
suggest a more effective method?

Regards

Judy Gleeson
MVP Outlook

If you have 2 minutes I would appreciate some feedback through this survey
link.
http://www.surveymonkey.com/s.aspx?sm=6BcZ_2fDS9y_2fwsicQUr5wGQQ_3d_3d


www.judygleeson.com
www.deskdoctors.com
Want to be more productive? Outlook 2003 user? Read "7 settings all Outlook
2003 users should change" at www.pragmatix.com.au

SOON!
launching in August 2008:
www.executiveassistantsonline.com

..

 

[Anne]

Try this free add-on. I tried and I really like it and it can be shared.
http://www.codetwo.com/pages/freeware/catman.php