Can't create a numbered list in Word 2003

[TonyS]

I have several documents containing list of songs divided into albums with,
typically 15 songs in each album.

On all except one document I select an album and click on "numbering" and
get a numbered list but on one document only the number 1 appears. The rest
of the items do not get numbered although all of the list tabs inwards as
though numbers sjould be there.

I Have tried clearing the formatting and then trying it but to no avail:-(

Can anyone give me any advice as to what might be causing this please?

 

[Stefan Blom]

It seems as if the items that you are trying to number are all in one
paragraph. Press Ctrl+Shift+8 to show/hide nonprinting marks. If you see
arrows (line breaks) instead of ¶ (paragraph marks), delete them and insert
¶ instead by pressing Enter at the appropriate locations.

1. item one¶
2. item two
spanning two text lines¶

 

[TonyS]

Thanks Stefan. I did check that already and did what you suggest and you are
correct. Its such a big list I was wondering if there was any other way of
doing it?

 

[Suzanne S. Barnhill]

See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[TonyS]

Thanks Suzanne. This looks exactly like what I am after. At the risk of
sounding stupid, is the ^ symbol the shift 6 key as I just tried it and it
didn't find any things to replace? (Each line has a CR symbol which I
obviously need to change to a paragraph symbol)

 

[Graham Mayor]

Yes the caret symbol is Shift + 6
Line feed characters may be either ^l (lower case l) which may also be
entered as ^011 (zero one one) or a type of paragraph ending ^013
Replace with ^p (or a space as appropriate)

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Suzanne S. Barnhill]

I think you missed the fact that that caret (Shift+6) is just part of the
code you need. For line breaks, the code is ^l (lowercase L), for paragraph
breaks ^p, for tabs ^t, and so on. You can get Word to insert these codes
for you by clicking More in the Find/Replace dialog and then clicking on
Special and choosing the relevant item.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[TonyS]

A big thanks to all of you It worked and it's saved me hours of work.
Thanks again
Regards
Tony