Can only populate 1st row of Avery label 8167


C

Chadvinc

I have 13 records in Excel 2007 and tried merging it to word 2007 using avery
label 8167. I followed the step-by-step mail merge wizard up to the update
labels button. When I select Preview results, I only see the first four
records on the first row (should I be seeing 13 records?) I check to find
recipients yet all 13 are there. Auto check for errors is ok-no errors found.
I can't seem to populate the 2nd, 3rd & 4th rows. Please help...
 
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S

Suzanne S. Barnhill

You need to complete the merge. I believe the code for this is "Edit
individual labels."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 
D

Doug Robbins - Word MVP

Are you using a Tablet PC, or a computer with some tablet-like capabilities.
If so, here is a macro to overcome the problem with propagation of mail
merge field fields with a label type mail merge when using a Tablet PC and
some other Computers that have Tablet PC Functionality available:

Sub MailMergePropagateLabel()
Dim atable As Table
Dim i As Long, j As Long
Dim source As Cell, target As Cell
Dim myrange As Range
Set atable = ActiveDocument.Tables(1)
Set source = atable.Cell(1, 1)
Set myrange = source.Range
myrange.Collapse wdCollapseStart
ActiveDocument.Fields.Add Range:=myrange, Text:="NEXT", _
PreserveFormatting:=False
source.Range.Copy
For j = 2 To atable.Columns.Count
Set target = atable.Cell(1, j)
If target.Range.Fields.Count > 0 Then
target.Range.Paste
End If
Next j
For i = 2 To atable.Rows.Count
For j = 1 To atable.Columns.Count
Set target = atable.Cell(i, j)
If target.Range.Fields.Count > 0 Then
target.Range.Paste
End If
Next j
Next i
atable.Cell(1, 1).Range.Fields(1).Delete
End Sub

It is suggested that you put this code into a template that you save in the
Word Startup folder so that it becomes an add-in and will be available
whenever you need it. As the macro has the same name as the Word Command
that is supposed to do the job, this macro will run when the Update Labels
button is used when setting up the mail merge label main document.


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
 
C

Chadvinc

Thanks, Doug. Yes, I use Red Tablet by Motion Computing. Altho I see a macros
option under the View tab of Word 2007, I have no idea how to use this code
or to create a template. I am interested in availing of your services if you
have the time. My email is (e-mail address removed). Thank you for your
response.
 
C

Chadvinc

Thanks, Doug. Yes, I use Red Tablet by Motion Computing. Altho I see a macros
option under the View tab of Word 2007, I have no idea how to use this code
or to create a template. I am interested in availing of your services if you
have the time. My email is (e-mail address removed). Thank you for your
response.
 
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S

Suzanne S. Barnhill

By "code" I meant that the link to click in the Mail Merge Wizard (it's not
even a button) has the wording "Edit individual labels," which does not, to
my mind, very clearly imply "Complete the merge."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 

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