Can I make an automatic list (not index)?

[Guest]

I have a long document w/acronyms I want to list and define. Can I mark them
in the document to generate some sort of automatic list?

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?U29Xcml0ZQ==?=,

I have a long document w/acronyms I want to list and define. Can I mark them
in the document to generate some sort of automatic list?

I'm not 100% sure what it is you have in mind, but in a general sort of way, I'd
think the answer would be yes (although it might require a macro). Can you be
more specific about what kind of list you want? Do you want every single thing
you mark? Should duplicates be avoided? Do you need page numbers?

Why would an index not be adequate?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Guest]

Hello, Cindy, and thanks for your help. The report is 80 pages and contains
many acronyms. To aid the reader, at the front of the document I define all
the acronyms used, as a sort of dictionary. In Word Perfect, this used to be
easy, using the list function. It worked just like a TOC generation, but
simpler. I would just highlight the word, mark for the list, select a page
for the list and click on generate. I can't find such a function in Word, so
I'm doing it manually -- yikes! Do you know of a comparable function? I
don't want to index, having no need for page numbers or identifying all the
places where the acronym occurs.

My mother was Swiss -- grew up in Bulle. Where are you located?

Thanks again.

Marie M.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?U29Xcml0ZQ==?=,

The report is 80 pages and contains
many acronyms. To aid the reader, at the front of the document I define all
the acronyms used, as a sort of dictionary. In Word Perfect, this used to be
easy, using the list function. It worked just like a TOC generation, but
simpler. I would just highlight the word, mark for the list, select a page
for the list and click on generate. I can't find such a function in Word, so
I'm doing it manually -- yikes! Do you know of a comparable function?

I'd say try using a TC field for this.

Select some text, then press Alt+Shift+o. This will open a little dialog box
that lets you mark entries, you can leave it open, if you want, and select
further entries to mark.

Look up the TC and the TOC fields in Word's help to get a feel for what you're
working with. The "Table identifier" will let you generate a TOC just for these
entries. You can suppress the page numbers so that you essentially just get a
list.

If you want it sorted, and in columns, then you'll need to turn the list into
plain text (select the TOC, then Ctrl+Shift+F9) then sort and format it into
columns.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Suzanne S. Barnhill]

I'd have thought that XE fields would be more satisfactory for an
alphabetized list. But see also
http://www.ShaunaKelly.com/word/glossary/glossary.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Cindy M -WordMVP-]

Hi Suzanne,

I'd have thought that XE fields would be more satisfactory for an
alphabetized list.

The OP specifically requested no page numbers. Indexes have page
numbers.

Cindy

 

[Suzanne S. Barnhill]

But they don't have to have page numbers. "Current page" is just one of the
options in the Mark Index Entry dialog. If you use the "cross-reference"
option instead, you can insert any text you like.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Thank you, Cindy and Suzanne, and for the S. Kelly website of Word FAQs.
JHaving been trained in WP, that will be invaluable to me.

-- Marie M.

 

[Daiya Mitchell]

Thank you, Cindy and Suzanne, and for the S. Kelly website of Word FAQs.

JHaving been trained in WP, that will be invaluable to me.

More re the switch from WP to Word:

How Word differs from WordPerfect
http://www.mvps.org/word/FAQs/General/WordVsWordPerfect.htm

Some Tips and "Gotchas" for those who are new to Word
Especially if migrating from WordPerfect
http://www.mvps.org/word/FAQs/General/TipsAndGotchas.htm

Is There Life After "Reveal Codes"?
http://www.mvps.org/word/FAQs/General/RevealCodes.htm

WordPerfect to Word converters (and why none of them are perfect)
http://www.mvps.org/word/FAQs/General/WordPerfectConverters.htm

 

[Phyllis Corella]

I am doing a legal transcription. When I get to the Q. and A. portion, the
next line after Q is R. Obviously, alphabetizing my hearing. Is there any
way I can turn off alphabetizing? I have never seen this before. I am on a
computer that I have in another home and I dont' know how to turn it off.
Thank you all in advance.

 

[Suzanne S. Barnhill]

You probably have "Automatic numbered lists" enabled on Tools | AutoCorrect
Options | AutoFormat As You Type. Instead, you might want to automate your
Q&A using the instructions at http://sbarnhill.mvps.org/WordFAQs/QandA.htm