Can I automatically make appointments into tasks also?

[Guest]

I want to have my appointments automatically become a task when I create
them. What I'd really like is to have appointments that contain certain words
("School" or "Call") be saved as both a task and an appointment. I'm
constantly having to drag and drop right now, I'd really like to see if there
is a better way. Thank you.

 

[Judy Gleeson MVP - Outlook]

What's the application? What are you trying to achieve?

If I have to do some preparation for a meeting, I use a reminder to get me
onto the stuff to do prior to the meeting.


Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

 

[Charles Kenyon]

You can schedule reminders and decide how much time you want. Do you
actually need it on your tasks list as well?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Guest]

Thanks for responding. In outlook 2003 I would like a copy of an appointment
I schedule to be saved as a task as well; so that I can keep track of what
appointments have been taken care of by checking it off in my task pad. I
have reminders set, but that doesn't show me if I've attended an appointment
earlier than expected.

 

[Guest]

yes, is that possible?

You can schedule reminders and decide how much time you want. Do you
actually need it on your tasks list as well?
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Judy Gleeson MVP - Outlook]

If you want to know if you have attended an appointment, you could change
it's colour with the Label function (2002 and 2003). You can also edit the
labels so that they are more meaningful to you.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

 

[Duncan McC]

I want to have my appointments automatically become a task when I create
them. What I'd really like is to have appointments that contain certain words
("School" or "Call") be saved as both a task and an appointment. I'm
constantly having to drag and drop right now, I'd really like to see if there
is a better way. Thank you.

You could use a wee macro to do this for you - the following macro will
turn the appointment you are on (saved) into a Task...

Sub CreateTaskFromAppointment()
Dim objCurrentItem As Outlook.AppointmentItem
Dim objNewTaskItem As Outlook.TaskItem

Set objCurrentItem = Application.ActiveInspector.CurrentItem
Set objNewTaskItem = Outlook.CreateItem(olTaskItem)

objNewTaskItem.Subject = objCurrentItem.Subject
' set more properties...

objNewTaskItem.Save

Set objCurrentItem = Nothing
Set objNewTaskItem = Nothing

End Sub

 

[Guest]

Cool, sounds like you know what you're talking about. A bit over my head, but
I'll see what i can do with it. I'll post again after I mess around with it a
little. Thanks

 

[Guest]

Hey Duncan, before I start screwing stuff up trying to create the macro, I
had a few more questions. Is this going to be automatic (create the task when
I click "save and close" a new appointment), or will I need to go in to
macros and run it each time? My second one is a bit trickier, can I have new
tasks created from a new appointment ONLY if I have assigned it a specific
label (the color coding)? For example, create both the appointment and the
task when I select a red label, but just create the appointment when I select
a purple one. Thanks again

 

[Duncan McC]

Hey Duncan, before I start screwing stuff up trying to create the macro, I
had a few more questions. Is this going to be automatic (create the task when
I click "save and close" a new appointment), or will I need to go in to
macros and run it each time? My second one is a bit trickier, can I have new
tasks created from a new appointment ONLY if I have assigned it a specific
label (the color coding)? For example, create both the appointment and the
task when I select a red label, but just create the appointment when I select
a purple one. Thanks again

I think that can all be coded up - but I'm no expert.

Not sure on triggering off the Save button though (could surely make a
new button that does the same (Save, *and* put in Tasks IF color is set,
etc).

I would post to the vba NG - microsoft.public.outlook.program.vba - and
see if the experts can help you there.