PatB said:
Frequently I type passages and enter superscript number manually. Is
there an easier way?
I don't think there will be a completely automatic way, because Word often
has a hard time determining what constitutes a sentence. However, you can
make your job easier by defining an AutoCorrect entry.
- In any document, insert a SEQ field. One way is to use the Insert > Field
dialog; another way is to press Ctrl+F9, type the field code between the
resulting braces, and press F9 to update the field. Let's say you choose sn
(for "sentence number") as the sequence identifier. Then the field code
would look like
{SEQ sn}
and the field's result will be a number, in this case the number 1 because
it's the first SEQ field for this sequence.
- Select the field result and format it as a superscript.
- While the field result is still selected, go to Tools > AutoCorrect
Options. In the middle of the dialog, the number 1 will be in the With box.
Click the "Formatted text" option button above the box, so the 1 appears as
a superscript.
- In the Replace box to the left, enter a unique code for this item, such as
the letters sn or s#. You want something that won't ordinarily be typed in
any document.
- Click the Add button and then the OK button.
You didn't say whether the sentence number goes before or after the sentence
itself. Either way, type the AutoCorrect code, separated from the nearest
word or punctuation by a space. (The space is necessary to let the code be
recognized. Unfortunately, there's no automatic way to delete it.) The code
will be replaced by the superscript field, which will automatically show the
next number in the sequence.
If you add or delete a sentence, including the field, you'll then need to
select all (Ctrl+A) and update the fields (F9) to adjust all the following
sentence numbers.
