Can a template be designed for duel use text?

[Guest]

I'd like to create a template that would contain standard text and headings
for 2 different documents. Ex: I'd open the template to create a Detailed
Business Requirements doc, then when its done, 'flip a switch' and additional
text & headings would appear for the Process Specs. This would prevent lots
of copy/paste from the 1st doc to the 2nd. I'm happy to look it up in Help,
but don't have a clue of the right Key word to use to find the info. Any
suggestions? - K Svensson

 

[Joe McGuire]

I am not sure what you want to do. If you want to create two or more
documents in a single template, no problem. Create the first and then
insert the second at the end of the first, obviously with a sectioin break,
restarting page numbering, etc. They may be separate documents to
you--that's how they will print--but to Word it is just a single file, a
template. I have several that I use this way. Hope this helps.

Some useful references for creating templates:
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

 

[Guest]

The text that I don't want to copy/paste is in various headings and text
throughout the first and second document. Maybe I'm looking for some kind of
Hide/Show text feature. Framemaker can do it, I just havn't figured it out in
Word.

 

[Charles Kenyon]

Put the text you don't want showing in its own style(s). Modify the style(s)
so that the text is formatted as hidden (a font formatting characteristic).
When you want to display the text, modify the style(s) so that it is not
hidden. http://addbalance.com/usersguide/styles.htm
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Karen:

As a denizen of the Software Test department, *I* know exactly what you are
trying to do

You are looking for FrameMaker's "Conditional Text" feature. In Word, there
are several ways to do it. The one Charles discusses is one of the
simplest. Note: You do NOT do this in the Template, but in the resulting
document. After a document is created, word makes no further reference to
its template (not in the kind of document you are creating, anyway...)

Let's assume you create a style named "Process Spec Heading" and one named
"Process Spec Body". You apply the former to the headings, the latter to
the body text for each process spec.

To make this easier, first create a style named "Process Spec", and set its
Font to Hidden. Now, create the other two styles BASED ON "Process Spec",
and do not change their Font settings (allow them to inherit the font from
Process Spec.

After completing the document, print it. Then, modify the Process Spec
style to have a font of NOT "Hidden". Your Process Spec styles will all
magically become visible and printable. To hide them again, simply update
the Process Spec parent style.

There are other ways of doing this. One of my favourites is using
INCLUDETEXT fields to include "parts" of other documents. The Process Spec
parts should all be collected in a single folder. To make them invisible,
rename the folder. To make them visible, name it back again

For short pieces of text, you can use nested IF statements. I wouldn't go
there if you can avoid it, it's very fiddly.

Email me if you need further help, I don't get into this group very often.

Cheers

The text that I don't want to copy/paste is in various headings and text
throughout the first and second document. Maybe I'm looking for some kind of
Hide/Show text feature. Framemaker can do it, I just havn't figured it out in
Word.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410